Operations Administrator - Cheshire, United Kingdom - SGS

SGS
SGS
Verified Company
Cheshire, United Kingdom

1 month ago

Tom O´Connor

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Tom O´Connor

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Description

Main Purpose of Role


The main purpose of this role is to support the admin activities within the operations, accounts, and Health & Safety functions of the UK business.

This will involve working directly with the leads to complete daily admin task as outlines below to effectively manage the business.


Key Accountabilities

Job Management Admin
Ø Opening and assigning jobs are per UK service work schedule/Calendar to engineers.

Ø Update/ Maintain UK service works sheet to reflect jobs are quoted and purchase order, received.

Ø Upload PO, to jobs on company system and in customer files


Accounts Admin
Ø Process of Purchase ledger invoices, follow up on queries.

Ø Process of Sales Ledger Invoices, follow up on queries.

Ø Data analysis of RGC Timesheets and preparation of monthly and quarterly reporting for Management.

Ø Processing expenses claims.

Ø Management of Stock Control - monthly stock take report, follow up on stock discrepancies in RGC system.

Ø New Suppliers setup - liaising with Procurement, follow up on all required forms.


Ø New Customers setup - follow up on customer forms, forwarding relevant information to Management for Credit check and approval.

Ø Assisting the company accountant as required with additional duties


Procurement Admin
Ø Procurement of routine spares and consumables as required for Bristol Workshop or day to day site works

Ø Upon receipt of goods, confirm received on the company system and update UK service sheet if appropriate.

Ø Shipping of goods nationally and internationally


General


Ø Ensuring that all customer/supplier contact are positive, and queries are responded to in a timely manner and directed to appropriate persons where necessary.

Ø Ensure equipment / gas certificates are saved to network.

Ø Assist in Quality Control Audits.

Ø Point of contact, answering phone, taking messages etc

Ø Forwarding post to other SGS offices


Please note that you may be assigned other duties and responsibilities from time to time as the Company sees fit and accept this as a condition of employment.

Performance Goals
Ø Support to Business Leads

Ø Maintain relationships with existing customers and develop relationships with new customers

Ø Organised with great attention to detail


Core Competencies
Ø Organised

Ø Efficient

Ø Attention to detail


Expected Behaviours
Ø Positive, driven with developed people skills

Ø Work Collaboratively with others

Ø Demonstrate a commitment to excellence


Mandatory Training
Ø 5 General Certificate of Secondary Education (GCSE's) at grade C and above and including Mathematics and English


Desired Skills & Experience
Ø 3 Years in similar role

Ø Administration / Accountancy experience
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