Personal Assistant to The Deputy Head Team - Newcastle upon Tyne, United Kingdom - Royal Grammar School, Newcastle

Royal Grammar School, Newcastle
Royal Grammar School, Newcastle
Verified Company
Newcastle upon Tyne, United Kingdom

1 month ago

Tom O´Connor

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Tom O´Connor

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Description

THE POSITION


We have an exciting and unique opportunity for the right person to join us as a Personal Assistant to the team of Deputy Heads based in the Senior School.

This role is to provide appropriate and constructive support and includes administrative and project-based tasks involving day to day operational issues, as well as being involved in the forward planning of key calendar events.


THE SCHOOL


Thomas Horsley, the original settlor of the Royal Grammar School Newcastle (RGS) pledged his legacy to the School in 1525.

Almost 500 years later, RGS continues to flourish as the premier independent school in the North East of England and as one of the country's leading schools.

In 2023, RGS was named overall 'Independent School of the Year' in The Telegraph Group's national awards.

RGS also consistently tops the region's academic league tables and was awarded the Sunday Times' 2024 North East's Top Independent Secondary School, both the overall winner and for Academic Performance.

While we pride ourselves on academic excellence, we are just as well known for our high level of pastoral support, involvement in a wide range of sports and other co-curricular activities, and our commitment to bursaries and partnerships.


RGS is fully co-educational with over 1,300 students aged 7-18 years (Years 3 to 13) and our academically selective places are highly coveted.

We have more than 250 students in the Junior School, which shares the same outstanding site as the Senior School.

Our Sixth Form is one of the largest in the independent sector with more than 340 students.


The school is based in the heart of the City, immediately opposite Jesmond Metro station and our excellent transport links attract students from far and wide.

The school occupies over 30 acres of land and has state-of-the-art facilities, including a 25m swimming pool, two Sports Halls, five new art studios, a new library, a new Sixth Form Centre, a Performing Arts Centre with professional-standard theatre, several outdoor football/rugby pitches, an artificial turf pitch and the former County Cricket Ground.

RGS is a special place, known and respected throughout the whole country as well as the North East. It's a place where aspirations are high, results are outstanding, and opportunities are endless.

Our students go on to study highly selective courses at the most sought-after universities, but also leave the school realising that life outside the classroom has been equally beneficial.


THE ROLE


The PA is expected to take a keen interest in the work of the Deputy Head team and to provide constructive and appropriate support.

Discretion and confidentiality are essential attributes.

There may be a great deal of direct contact with parents, students and staff, and many aspects of the role are critical to the academic, co-curricular, and pastoral life of the school.

The post holder will be expected to uphold and communicate the values of RGS.


The PA is responsible directly to the Senior School Deputy Head team, assisting them with all aspects of their work.

The Deputy Heads are made up of the Senior Deputy Head, Deputy Head Pastoral, Deputy Head Academic, and Deputy Head Co-Curricular.


MAIN DUTIES AND RESPONSIBILITIES
The following list is not exhaustive but is a guideline as to the main requirements of the role.


Planning and Coordination

  • Planning ahead, taking into account the school calendar and major events.
  • Support in planning the logistics of key events liaising with other colleagues in school to ensure the smooth organisation of these key events.
  • Recognition of pressure points or clashes countering these effectively.
  • Creating and managing diaries, prioritising tasks, and effectively managing time.
  • Planning and monitoring meeting times for all of the staff whom the Deputy Heads line manage and supporting organisation of CPD and appraisal activity.

General - Secretarial and Administrative

  • Preparing, collating and circulating the papers and minutes for team meetings.
  • Minute meetings on request support with follow up and implementation of actions.
  • Providing secretarial and administrative support to include:
  • handling telephone calls.
- welcoming and providing care for visitors to the Deputy Heads, including the provision of refreshments.

  • Carry out any other secretarial or administrative tasks as reasonably requested by the Deputy Head team and maintaining a high degree of confidentiality and handling all confidential correspondence with discretion.
  • Preparing and updating staff lists.
  • Responding positively, with tact, sensitivity, and awareness to enquiries from parents and staff.
  • Booking training courses, conferences, and meetings for the team of Deputy Heads, and make any necessary travel arrangements.
  • Attending occasional school events as required.
  • Ensuring the maintenance of clear and effective filing, records and other systems and keep them updated.
  • Providing occasional
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