PMO Administration Lead - Ellesmere Port, United Kingdom - Survitec Group Limited

Survitec Group Limited
Survitec Group Limited
Verified Company
Ellesmere Port, United Kingdom

1 month ago

Tom O´Connor

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Tom O´Connor

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Description

Vacancy Title:
PMO Administration Lead

Vacancy Location:
Ellesmere Port, Cheshire

Engagement Type:
Permanent, Full Time (Hybrid)

Your Company
Survitec are the world's largest survival technology provider.

For over 166 years, we have been protecting lives in the air, on land and at sea, through the design, manufacture, and servicing of Survival Technology.


Today, we are a global community of 3,000 professionals with presence in 96 countries partnering with our customers to provide innovative solutions that reduce risk and help keep you safe.


That's why the world's leading maritime, defence & government, energy and aerospace organisations trust us when it matters most and why we have been awarded the Gold Award by the Defence Employer Recognition Scheme.


Your New Role
Are you a senior administration professional wanting to take the next step into a lead position within a global business? Are you interested in the Project Management and want to partner with this side of the business?

Reporting into the Head of Programme Governance and PMO.

This role sits as part of the Group IT Team who direct and coordinate a range of administrative services, including records and information management, mail distribution, facilities planning and maintenance, interfacing with third party providers and other general office support to multiple Survitec business leaders.


It supports, coordinates and manages in-bound and out-bound communications, freeing business leaders up to focus on driving the business strategy.

It may lead or coordinate other clerical or administrative colleagues.


What You Can Expect from the Role

Key Responsibilities and accountabilities:


Duties and responsibilities

  • Provides calendar and diary management for one or more business leaders, ensuring appropriate prioritisation of requests based on agreed protocols and emerging needs of the business
  • Coordinating schedules, meetings and appointments, arranging travel and booking accommodation as needed
  • Plans, administers and controls ancillary budgets for contracts, equipment, and supplies; ensures costs are budgeted, managed and tracked appropriately
  • Provides general administrative support, preparing documents to support meeting preparation and decisionmaking processes
  • Liaises with internal and external clients, colleagues and other stakeholders, ensuring time is allocated effectively to support the leadership and functional responsibilities of each allocated business leader
  • Arranges meetings, dinners, events and public appearances for allocated leaders; books meeting space, materials and refreshments, ensuring attendees are able to focus on the purpose of the meeting; acts as the face of the business when welcoming scheduled visitors to Survitec premises
  • Attends meetings, recording full minutes, action notes or key outputs as agreed, based on the purpose of each meeting; creates, maintains and manages action and decision logs as needed. Prepares agendas for regular leadership and executive meetings
  • Maintains expense records, monitors leadership ancillary budgets and ensures all expense claims are up to date and in line with policy
  • Directs and manages other support colleagues as needed, to deliver a coordinated support service to the business
  • Oversees facilities projects such as office construction and renovation projects to improve efficiency and to ensure that facilities meet Survitec and regulatory environmental, health, safety and security standards
  • Manages and oversees allocated business projects or plans; produces timelines and supporting decision or action notes; reviews and reports on project progress to plan
You will have the opportunity to develop in your role and feel proud of the work you do. Working at Survitec is fast paced, challenging and incredibly rewarding. This is not just another job; this is your career.


The Experience, Qualifications and Skills You Will Have:

  • 3+ years of strong administration experience
  • Strong attention to detail
  • Solutions driven
  • Proactive approach to work
  • Experience dealing with Financial and PMO jargon desirable

Why You Should Work for Us

  • 33 days holidays including public holidays
  • Extra day of leave for your birthday
  • Cycle to Work Scheme
  • Car Allowance
  • Bonus Potential
  • Free Car Parking
  • Additional day holiday to celebrate your birthday
  • Life Assurance up to 4X salary
  • Pension Scheme
  • Training & Professional Development Opportunities
  • Employee Assistance Programme
  • Workplace Reward & Recognition scheme

How to Apply

If you would like more information regarding this role before applying, please feel free to reach out to us via Linked In.
**Survitec is an equal opportunities employer. Our diverse global workforce protects lives, every single day. We are committed to cultivating an inclusive culture where our people feel valued appreciated, and free to be who they are at work. Because, to provide service and e
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