Senior Records Officer - London, United Kingdom - Bank of England

Bank of England
Bank of England
Verified Company
London, United Kingdom

1 month ago

Tom O´Connor

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Tom O´Connor

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Description

Senior Records Officer

-

(

008811

)

Primary Location UK-ENG-London


Job Secretarial and Administration


Organisation SECRETARYS


Job Posting 25-Apr-2023, 9:53:42 AM

The Bank of England is the UK's central bank. Our mission is to deliver monetary and financial stability for the British people.
The Bank of England is a diverse organisation.

Each of its 4,000 plus people are committed to public service and dedicated to promoting the good of the people of the United Kingdom by maintaining monetary and financial stability.


Department Overview
The Secretary's Department which carries out three main purposes:

  • Contributes to effective decision-making and the smooth running of the Bank. We do this by providing the Bank's central secretariat to the Bank's Court of Directors, the Executive and subsidiaries; promote good corporate governance throughout the organisation; and provide advice to Governors on national security issues.
  • Helps to protect the integrity and impartiality of the Bank and its officials. We do this by maintaining and promoting our staff Code of Conduct and advising all levels of the organisation on conflicts of interest; and identifying, mitigating and managing insider risks.
  • Serves as a custodian of corporate information and institutional memory.

Team Overview


The Records Management team comprises the Bank Records Manager, Senior Records Officer (this role), Records Officer and Archives & Records Assistant.

Our role is to support colleagues to do the right thing with the information they use every day.

We publish Bank-wide policies, standards, and guidance, provide training, and design and run the systems and processes which manage the lifecycle of the Bank's paper and electronic records.

We are part of a team which includes the Bank Archive and Information Centre. The team works closely with, and supports, a network of Business Area Records & Information Administrators across the Bank.


Job description
We are looking for a committed individual to join the Records Management team as the Senior Records Officer. This is a professional and specialist role without line management responsibilities.

You will be joining at a time of exciting and significant change for the team.

We are starting a project to adopt Microsoft Purview to replace the Bank's current records management system, Autonomy Records Manager.

You will have an instrumental role in building a new records service from the ground up, transforming the way that the Bank handles its information and records, and delivering improved ways of working for all Bank colleagues.

Further transformation will follow when the Bank replaces its current Electronic Document Management System, iManage Work.

We are also recruiting for a Records Officer and for Archives & Records Assistant roles.

The Senior Records Officer will lead on designing, implementing and embedding into business-as-usual, new records management and eDiscovery processes utilising the capabilities of Microsoft Purview, including:

  • Defining a site architecture, metadata schema, security model and retention policies for records content.
  • Achieving the migration of records metadata and content from ARM and iManage Work.
  • Designing new processes to manage the full lifecycle of paper and electronic records and to enable the effective discovery of information to meet legal disclosure obligations.
  • Reviewing and updating all records management policies, standards, guidance and training to reflect the new tooling and processes.
  • Embedding the new processes across the Bank through delivery of training and awareness campaigns.
  • Determining methods of controlling and monitoring colleague compliance with the records management policies.
  • Ensuring all elements of the records service continuously evolve in step with the evergreen Microsoft 365 environment.

Role Requirements

Minimum Essential Criteria

  • An undergraduate or postgraduate qualification in Information and Records Management from an institution accredited by the Archive and Records Association (ARA).
  • Experience of working in a corporate Records Management function with decision making responsibility.
  • Previous leadership role in replacing an Electronic Document & Records Management System, including data migration and system decommissioning.
  • Designing processes which build in compliance and ensure efficiency.
  • Policy writing, ensuring alignment with relevant industry standards and best practices.
  • Developing and delivering training and awareness resources to colleagues organisation wide.
  • Completing eDiscovery to meet legal disclosure obligations (e.g. Freedom of Information Enquiries and Data Protection Individual Rights Requests).
  • Developing controls and monitoring to support and measure colleagues' compliance with the Bank's records management policies.
  • Analytical and innovative thinking with the skills for problem solving.
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