Personal Assistant - London, United Kingdom - EssenceMediacom

EssenceMediacom

Verified Company

London, United Kingdom

2 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

As a member in a unique agency that's pioneering the media marketing world, you will share in the responsibility of its success, as well as its rewards.

EssenceMediacom fuses Essence's performance, data, analytics and creative technology DNA with MediaCom's scaled multichannel audience planning and strategic media expertise.

EssenceMediacomX sits within the legacy Essence building on Oxford Street. We still have all our wonderful essentials looking after our amazing clients Our clients include many exciting brands such as Google, ITV, Airbnb, BT/EE, NBCUniversal and L'Oréal to name a few.

About the role:

We are looking for an enthusiastic
Personal Assistant to join our administrative support team here in London.

This role is responsible for providing an exceptional level of support to three executives who sit in our EMEA and Global leadership teams.

Each Executive is exceptionally busy, yet very down to earth and approachable, and will need someone who can adapt quickly to their very different working styles.

You must have first-class organisational and prioritisation skills, a genuine can-do attitude, positive approach and a good-humoured outlook Predicting movements and being ahead of the curve are imperative attributes in this role.

This role's core responsibilities will include (but aren't limited to):

Proactive, intensive day to day diary management
Coordinating complex travel arrangements via our travel tool
Expense processing and management
Meeting and conference call coordination across multiple timezones, which will involve both internal and external stakeholder management
Preparing and attending meetings; capturing, sharing and managing an accurate set of followup actions
Creation and maintenance of presentations, reports and trackers etc.
Adhoc support in business event and project management work
Adhoc administrative tasks, including raising PO's, meeting room booking, setup & catering, taxi & courier bookings, restaurant and bar reservations, managing IT issues etc.
Strong computer skills, proficient in the use of Google Workspace and Microsoft Office
An excellent eye for detail
Core ethical standards including confidentiality, discretion and personal integrity
Clear and confident written and verbal communication skills
Ability to remain calm, and thrive under pressure
Genuine interpersonal skills, with the ability to build and foster relationships quickly
A driven, strategic mindset, with a teamplayer attitude