Project Administrator - Fareham, United Kingdom - J&B Hopkins Ltd

J&B Hopkins Ltd

Verified Company

Fareham, United Kingdom

3 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

J&B Hopkins is looking for an Operations/ Project Coordinator to support the business on an initial 12 month contract cover.

As Project Coordinator should be considered highly motivated, organised and a professional individual to provide high administrative services.

Full time (40 hours a week, Monday - Friday)
£23,000 - £26,000 (Depending on experience)
Based in our Head Office in Fareham (Segensworth North)

Job purpose

Support the Operational Management Team with all project activities in cooperation with the Operations Director, Contracts Manager and Project Manager.

Duties and responsibilities

Update and maintain inhouse quality management systems
Assist with Hopkins site set up (office and containers)
Collate reports from engineers and submit to management team
Create and maintain project documentation and reports using inhouse management system
Maintain CSCS and H&S records and liaise with HR to organise training and testing when required to ensure that all staff on site have the correct accreditations
Attend client and internal meetings to discuss all projects with team and prepare any necessary paperwork and take minutes of the meetings
Attend handover meetings to ensure all information and paperwork is completed and handed over to projects team
Assist with administration and production of O&M manuals as and when required
Transfer data into site labour tracker
Chase and distribute design reports ahead of design team meetings
Arranging meetings on behalf of the Contract Managers
Coordinate and gather BREEAM documents and evidence
Chase action points that need closing out on behalf of Contract Managers
Ensure that Project Managers are generating their monthly reports, chasing them when necessary and filing reports
Assist with generating the monthly management presentation
Devise and implement improvements to systems and procedures for the department
Input into HSE File, production of method statements & risk assessments and external site audits
Site document control (drawing revisions etc)
Site logistics, stores, deliveries and good planningProvide daily support to Project Manager when required
Provide preconstruction, construction and commissioning programme support
Any other general administration required to support the team