Office Coordinator - Greater London, United Kingdom - Christopher Keats Media

Christopher Keats Media

Verified Company

Greater London, United Kingdom

3 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Our client is a hugely successful independent TV production company, producing much loved comedy and light entertainment shows.
It's a vibrant, friendly, and hardworking environment, this role is pivotal to the smooth running of day-to-day operations.

You will be a main point of contact for external enquiries for the Company and the go-to person for facilities support for the team.

You will enjoy organising & supervising all the administrative activities that underpin the projects and productions, ensuring continued efficiency and operational effectiveness

Roles and Responsibilities include but are not limited to:

Manage and constantly seek to improve office routines and systems
Be the first line support for IT issues and work with the IT Consultant to provide solutions and ongoing systems support to the business, spotting, and flagging issues where appropriate
Supervision of the Office Runners and ensuring they are executing their roles efficiently and proactively
Work with the Head of Production on delivering adequate seating and IT equipment in time to meet production schedule needs
Space planning and coordination of desk moves as and when required for our production teams
Office equipment maintenance and procurement
Delivery of health and safety requirements under the direction of the Head of Production including fire assessments, training and first aid
Work with the Senior Management PA in coordinating companywide events
Work with the Finance team ensuring invoices and subscriptions within your remit are both correct and settled promptly

Person Specification:

At least 2 years in a similar role within a busy office environment
Excellent administrative skills
Forward thinking, well organised, able to prioritise effectively and work to deadlines
Computer literate /IT skills
MS Outlook, Word, Excel
High attention to detail and the ability to handle multiple demands:
Effective communication skills; able to delegate and manage Office Runners
Proven ability to handle confidential information and exercise discretion
Enthusiastic in your approach to your work and your colleagues, with the ability to interact well with people at all levels