Strutt & Parker - Contracts Administrator, Chelsea - London, United Kingdom - BNP Paribas

BNP Paribas

Verified Company

London, United Kingdom

3 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

STRUTT & PARKER - CONTRACTS ADMINISTRATOR, CHELSEA (

JOB NUMBER:
SP1149)

Contracts Administrator - Chelsea

An exciting opportunity to join our lettings team in Chelsea as a Contracts Administrator to help the ongoing growth of the Lettings division.

Responsibilities
***- Produce all new Tenancy agreements within 24 hours from receipt of the offer from the front office

Draft the appropriate tenancy agreement (to be checked by the Office Head with accompanying correspondence and send out for engrossment to both parties via Adobesign
In the case where the tenant or landlord wishes to use their own tenancy agreement refer both parties to independent Solicitors for specialist advice
Prepare initial invoices, standing orders and rent demands for tenants
Produce deed of guarantee document if required and send for signature or prepare up front rental payment invoice
Confirm receipt in office of signed agreement by both parties. If not received, escalate and chase where necessary until received
Drawing up all legal notices on behalf of the Landlord and processing efficiently and effectively
Preparing communications and administering for any tenant or tenancy changes in regards to a deed of assignment and/or deed of surrender to end a tenancy
Carry out property inspections prior to move in for all corporate Tenancies
Send monthly reports capturing all corporate services figures
Consult and update Team Manager and Lettings Office Head where necessary
Ensuring all correspondence is responded to promptly
When required, welcoming visitors and dealing with as appropriate
Attending Lettings and team meetings
Notifying Team Manager of any potential property issues
Supporting and assist the team on the daily in the absence of other team members
Maintaining paperless filing system ensuring accurate and up to date.
Keeping databases up to date including RPS
Proactively maintaining own legal knowledge and comply with all Lettings legislation
Ensuring the necessary processes and procedures are in place to support compliance
Ensuring accurate data entry and any missing data is obtained and incorrect data corrected
Undertake any other duties within capabilities as and when required

Key Skills

At least 6 months experience in a similar role
Excellent communication skills
Customerfocused with commitment to maintaining excellent service standards at all times
Organised and systematic able to prioritise workloads
Ability to follow processes with good data entry and accuracy
A smart appearance and professional approach is essential
Team Player

Benefits:

25 days annual leave
Life assurance at 8 x basic salary
Long Term Disability Insurance
Interest free season ticket loan
Private GP Service
Group Income Protection
Eye Care Voucher
Pension
BNP Paribas Real Estate is committed to providing a work environment that fosters diversity, inclusion, and equal employment opportunity without regard to race, colour, gender, age, creed, sex, religion, national origin, disability (physical or mental), marital status, ancestry, sexual orientation, gender identity and gender expression, or any other legally protected status._
BNP Paribas Real Estate is proud to be an inclusive employer, as recognised by our RICS Inclusive Employer status and membership to Stonewalls Diversity Champion Programme._

Primary Location:
GB-ENG-London

Job Type:
Standard / Permanent

Job:

FINANCIAL AND TECHNICAL EXPERTISE

Education Level:
Not indicated

Schedule:
Full-time