Executive Assistant - Aberdeen, United Kingdom - qed legal

qed legal

Verified Company

Aberdeen, United Kingdom

1 week ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Great opportunity to join a leading legal heavyweight's highly successful Corporate/Commercial Team. This is an exciting and varied role and will suit someone who has some previous experience of corporate work.

Typical responsibilities shall include amongst others:

Diary management
makingand amending appointments,

- arranging meeting rooms,
- track responses and organises refreshments if required

Inbox management when required ensure documentation copied to client folder (as required),
Proactively organise partner management information (i.e. Op Board Reports/Strategy plans, budget information).
Assist with departmental billing and reconciliations producing first draft of bill and creating detailed billing list on a monthly basis (as required by team)
Assist with expenses reports collect necessary receipts and information from fee earner and create expense reports
Responsible for fee earner holiday management monitors holidays to ensure fee earners do not overlap excessively within the department, alerts fee earners to potential scheduling conflicts
When necessary, undertaking some specialist duties e.g. finance, marketing/business development and paralegal
Scan, save and organise all documents to DMS in the relevant folders
Mail Merge (if necessary)
Source travel and accommodation and make bookings for the department where necessary
Attending meetings and Minute taking where appropriate
Participate in the rota for lunchtime cover and provide assistance when necessary during holidays/absence

Excellent salary and benefits are offered.
Please contact Deborah Collier at QED Legal on the details provided for more information.