Events Executive - London, United Kingdom - Kennedys Law

Kennedys Law

Verified Company

London, United Kingdom

2 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Kennedys is looking to recruit an Events Executive to join our global Business Development team based in London.

The Events Executive will coordinate and deliver high quality events that support the firm's global growth ambition and its business development objectives.

They will work with the Events Advisor and Manager to organise and deliver up to 250 events annually, on time and within budget, with direct ownership of coordinating circa 75.

Our events programme includes seminars, webinars, drinks receptions, dinner and lunches, mainly for external clients and contacts. The team does also support a very small number of large, high profile internal meetings.

This role will require direct liaison with partners, fee earners and other members of BD, across the global network, ensuring a smooth and professional running of the events process from planning to post event evaluation.

They will also help to influence decisions to make sure events fit within the firm's strategy and that our events programme helps to build our brand.

Team

Kennedys' global Business Development & Marketing team drives profitable revenue growth through a client-centric approach to business development and marketing activity, which enhances our reputation globally.

The global functions are Pursuits, Clients and Markets, Marketing Technology & Data and Marketing and Communications, where this role sits.

The functions work alongside the regional Business Development & Marketing teams in APAC, EMEA, the US and Latin America.

Key responsibilities

With guidance from the Events Advisor and Events Manager and other members of BD to run UK based in person and online events to the highest standard of quality, typical duties include:
Project plan creation
Drafting event communication materials external and internal
Budget process, management and tracking
Drafting highly targeted client lists
Working with the design team to produce event material
Working with the digital team to produce relevant content for our website and social media channels
Managing logistics and onsite/virtual support
Collation of event evaluation and communication to Clients and Market team for follow up
Liaise with members of Business Development, lawyers, office services, front of house, catering, print room, external venues and suppliers to ensure event related activities are booked and delivered on time and within agreed budgets.
Work with the Clients and Markets team to manage the process of creating bespoke, targeted event lists for each event. Work with secretaries to ensure they know how to access event lists and add contacts to active lists promoting the use of the firm's CRM system (InterAction) at all times.
Ensure Kennedys' website, events app, intranet pages/calendar and event spreadsheet are up to date with the latest event details including invitations lists for internal purposes.
Manage logistics for virtual events from end to end and provide the highest quality support, including preevent technical run throughs and onday virtual event management.

Required experience

At least 2 years' experience of organising corporate events from start to finish.
Strong project management and highly organised
Excellent attention to detail
Calm under pressure
Effective business writing and communication styles
Selfstarter, organised, practical and determined
Comfortable operating to tight deadlines and with little direction
Good IT skills, especially Word, Excel, PowerPoint and use of CRM system
Strong written and verbal communication skills
Flexible and adaptable, comfortable with change
Enthusiastic and optimistic attitude