Operations Assistant - Wareham, United Kingdom - Rex Cinema Wareham

Description

• Support the Rex Cinema Manager in the operation of the Cinema to provide a quality cultural experience to all sectors of the community, that is safe, legally compliant, financially sound, tidy, and efficiently run.

• Source and ingest digital features, KDMs, trailers and advertising content
• Compile and test playlists
• Ensure BBFC Certificates are displayed prior to the screening of each film
• Record event cinema from satellite transmissions and test playback is satisfactory
• Liaise with Omnex technical support, Admit One ticketing and other hardware and software providers to ensure smooth operation of the cinema systems
• Support the Rex Cinema Manager in the staging of live and special events including lighting and sound systems when required
• Cover projectionist shift duties when required

• Ensure that films and events are accurately uploaded onto the Rex Cinema website and App and check that the correct information is on display on a regular basis
• Source and order posters, record receipt and ensure that they are displayed at the appropriate time
• Open post on a daily basis and deal with straight forward correspondence as appropriate
• Ensure that digital filing is undertaken regularly using Outlook and Dropbox
• Schedule, monitor and manage the When I Work volunteer staff rota to ensure cover of all shifts
• Maintain the records of Friends of the Rex, check payments are received and assist at special Friends events as required
• Send a copy of the monthly film attendance sheet to the Chair of the Trustees at the end of each month
• Maintain a current contact list of staff and volunteers for display in the Box Office

• Ensure that the premises are always in a neat and tidy condition and that areas are clear of rubbish and material at risk of fire
• Ensure public areas and fire exits are clear of obstructions and are not slippery.
• Carry out minor maintenance tasks including checking seats and armrests regularly
• Carry out weekly testing of the fire alarm system and assist in training of volunteers in accordance with the Fire Safety Procedures
• Ensure that all electrical equipment is regularly tested and always has an uptodate PAT certificate
• Occasional cleaning when required

• Pay routine invoices and liaise with the accountant regarding invoice raising and providing evidence for monthly accounts
• Bank cash and cheques from Box/Bar takings, donations, and memberships
• Acknowledge receipt of donations and send thank you letters where appropriate, record donations received and move funds to the Cinema Improvement Fund account
• Maintain a system of stock control of the bar, sweets and ices, ordering sweets and ices where required and ancillary items as required
• Maintain the system for monitoring on a monthly basis water, gas and electricity consumption
• Issue ticket voucher to local charities and community events when requested

• Excellent computer literacy and experience of Microsoft Office Outlook, Word and Excel
• Strong organizational and time management skills
• Ability to anticipate issues, solve problems and deal with them with calmly
• Good numeracy skills
• Accurate, thorough and methodical
• Willingness to work flexibly as part of a small team
• An understanding of the importance of and good practise in Health and Safety

• Previous experience in a similar role
• An understanding of digital cinema systems (on the job training will be provided)
• An interest in film and cinema
• Good customer care skills

• Company pension

• Monday to Friday
• Weekend availability

• GCSE or equivalent (required)

• Wareham (required)

• Wareham: Relocate before starting work (required)