Business Administrator - Whiteley, United Kingdom - Corrigenda

Corrigenda

Verified Company

Whiteley, United Kingdom

2 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Reporting to Head of Business Support

Full time - Monday to Friday

Up to £27,000

Corrigenda are one of the South's leading providers in facilities management and capital projects sectors.

Our engineers, supported by an experienced back up office team, have developed a reputation for delivering first class services, always meeting and often exceeding client expectations.

Corrigenda are growing and have a brand-new role for 2023, we are looking for a pro-active and personable Business Administrator, who will be responsible for reviewing & auditing engineer time entries and assisting with the coordination of the company fleet.

This role will predominantly be operating from our head office in Whiteley but may be required to work from other offices across the South.

Key Responsibilities Include

(but not limited to):

Timesheet auditing

Review and audit timesheet entries that have been remotely entered onto the company's computer aided facilities management (CAFM) system "Planon".

Related activities will include, but not be limited to:

Calculating, checking, and amending time entries
Recording of time entry discrepancies
Liaising with engineers and team members to resolve discrepancies, such as, missing, and incorrect time entries
Liaising with management for the approval of overtime claims
Amending of time entries within the companies finance system
Recording and notifying HR of absences
Assisting with other administration when required

Fleet co-ordination
Liaise with the company's external fleet provider
Assist with ensuring that MOTs & Services are completed on time
Assist with the reviewing and managing of lease agreements
Assist with the Purchasing of new company vehicles
Update fleet asset information and vehicle logs
Record vehicle damages and where required assist with arranging repairs.
Liaise with vehicle insurers regarding incidents and maintain vehicles on the policy
Review and maintain company insurance portal
Carry out fleet tracker audits
Issue driver identification fobs
Ordering of fuel cards
Collaboratively work with our HR and the companies fleet provider to ensure timely delivery of vehicles.

Knowledge, Experience and Skills:

IT Literate with outstanding Microsoft Excel skills and knowledge
Excellent written and verbal communication skills
Proven experience of handling high volumes of administration work
Ability to prioritise and work under pressure
Exceptional level of attention to detail and accuracy
Resilient and resourceful
Personable, proactive and able to build rapport at all levels
Able to offer solutions to problems that have been identified

Package:

Company annual performance related bonus
Company pension
31 days' holiday (including bank holidays)
BUPA cash plan
Employee Assistance Programme