Senior Administrative Assistant - Leeds, United Kingdom - Leeds Teaching Hospitals

Leeds Teaching Hospitals

Verified Company

Leeds, United Kingdom

2 weeks ago

Posted by:

Tom O´Connor

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Description

JOB PURPOSE/SUMMARY The NIHR Clinical Research Network delivers research to make patients, and the NHS, better. The Senior Administrative Assistant will be a central role in ensuring that the CRN Y&H office runs efficiently.

They will act as the first point of contact and will be required to deal with all enquiries in a professional, sensitive and timely manner.

The post holder will be expected to supervise junior colleagues within the central administrative team, delegating work accordingly to ensure an effective cross-cutting administrative support function is provided to colleagues across the network.

Maintain an accurate and up-to-date list of approved meeting venues to be used for key business meetings and research specialty meetings within CRN Y&H, providing advice and recommendations to the Senior Management Team in suitable venue locations taking into consideration; cost, capacity and accessibility.

As required assist the Senior Management team in co-ordinating and finalising information required for key documents i.e. Annual Reports, Strategic documentation. Provide project support to colleagues within the network as required.

Human Resources Support the Senior Management Team with confidential work as required Assist in the recruitment of permanent and temporary members of staff within the administrative team including short listing, interview and pre-employment checks.

Assist the management team with aspects of HR and finance as required within the wider team i.e. recruitment and selection process, employee contracts.

Deputise for the Team Leader in following areas:

Supervise a team of administrative assistants, and be responsible for allocation of work within the administrative team to enable effective support to be provided across teams within CRN Y&H, monitoring as required to confirm work is completed within specified timescales.

Provide effective support to the Patient, Carer and Public Involvement Officer and Communications Officer to support the implementation of local strategies against these key work streams.

Ordering of all office equipment i.e. stationery, IT equipment, office furniture.

Support the Team Leader to ensure effective cross-cover arrangements are in place across the whole administrative team to ensure continual admin support is provided.

General Provide cover in the absence of other administrative colleagues. Provide effective and efficient communication links with all Partner Organisations.

Maintain excellent links with other CRN Y&H staff, Partner Organisations, other Networks, Researchers, Commercial and Non Commercial Sponsors and Funders.

Maintain professional development keeping updated with current practices regarding NHS research.

Where required travel within the CRN Y&H region and to Partner Organisations.

By adopting continuous improvement approaches and activities; identify, develop, implement and support any new processes or areas of good practice to enable the CRN Y&H to be responsive to the needs of its customers by delivering streamlined, efficient and high quality services.

The job description is not intended to be an inflexible or finite list of duties and it may be reviewed and altered in the light of changed service needs and developments after discussion/consultation with the post holder.

THE LEEDS WAY VALUES Our values are part of what makes us different from other trusts, so we see this as a strength, as well as a responsibility.

They have been developed by our staff and set out what they see as important to how we work

Our five values are:

Patient-centred Collaborative Fair Accountable Empowered All our actions and endeavours will be guided and evaluated through these values Additionally the following are core values which relate specifically to this post: The beliefs and attitudes that underpin effective performance within the job role.

Emphasis should be on the requirements of the role not the individual when completing this section.

Examples might include:
quality focus, mistakes are used as a continual learning experience, honesty, integrity etc.

WEST YORKSHIRE ASSOCIATION OF ACUTE TRUSTS (WYAAT) Leeds Teaching Hospitals NHS Trust is part of the West Yorkshire Association of Acute Trusts (WYAAT), a collaborative of the NHS hospital trusts from across West Yorkshire and Harrogate working together to provide the best possible care for our patients.

By bringing together the wide range of skills and expertise across West Yorkshire and Harrogate we are working differently, innovating and driving forward change to deliver the highest quality care.

By working for Leeds Teaching Hospitals NHS Trust this is your opportunity to be a part of that change.

WYAAT is the acute sector arm of the West Yorkshire and Harrogate Health and Care Partnership, one of the largest integrated care systems in the country.

The Partnerships ambition is for everyone to have the best possible health and wellbeing, and the work of WYAAT, and each individual trust, suppo