Administrative Assistant - Glasgow, United Kingdom - University of Glasgow

University of Glasgow

Verified Company

Glasgow, United Kingdom

1 week ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Job Purpose

Main Duties and Responsibilities

Provide project administration support for major medical research projects and related activities, including liaison with external parties in the UK and in other partner institutes outside the UK, including the Uganda Virus Research Institute (for example, clinicians, researchers, project managers) as required.
Provide administrative support for ordering of consumables required for the Thomson Group and to track grant finances and contract end-dates for the team.
Provide administrative support with organising couriers for the transport of reagents, including assistance with import and export licenses.
Provide assistance to the PI with scheduling of appointments with external and internal collaborators using Outlook.
Develop and implement project plans to ensure effective operation, reviewing and monitoring of project objectives and standards for clinical studies and other research projects.
Implement detailed systems and procedures related to clinical research projects, including ensuring that all appropriate documentation, tracking and management systems are kept up-to-date and issues resolved appropriately. Provide evaluation and reporting to management and other senior members of staff to support decision making and further investigations.
Take the lead in document management and archival of clinical materials including blood and serum samples in accordance with legislative requirements, from initiation through to completion (including collating, checking, boxing, logging, storage, dispatch and retrieval of documents).
Provide support for publishing papers including synthesis of written data into a single document, tracking progress of papers and submission to journals.
Liaise with CVR Administrative staff to provide support for all project related administrative functions which may include providing information for recruitment, finance, quality assurance purposes and ensuring project requirements align with University policies.
Contribute to the layout and production of complex study case report forms, presentation slides and documentation required for submission for ethical approval and liaison with Research Ethics Committees.
Contribute to the Centre's Quality Management commitments (ISO 9001 and ISO 27001), prepare and review Standard Operating Procedures (SOPs) in your area of responsibility, and interact with quality assurance staff to achieve strict quality objectives.
Assist in the production and maintenance of all Centre and CTU SOPs and other guidance and instruction documents.
Service and provide administrative support to various committees - preparing and despatching agendas, minutes and other related papers, monitoring and following up actions through to conclusion.
Be expert in and provide office support function as required, including managing teleconference/videoconference facilities and organising/ordering supplies.

-
Knowledge / Qualifications / Skills / Experience

Knowledge / Qualifications

Essential:

A1 Scottish Credit and Qualification Framework level 8 (Scottish Vocational Qualification level 4, Higher National Diploma) or equivalent, and experience of personal development in a similar role.

Or, the ability to demonstrate the competencies required to undertake the duties associated with this level of post having acquired the necessary knowledge and skills through personal development and progression in a similar related role(s).

Desirable:

B1 Educated to degree level.
B2 Knowledge in the area of clinical trials and/or medical research projects.

B3 Knowledge of the requirements of Good Clinical Practice and other legal and regulatory requirements in the management and coordination of clinical trials.

Skills

Essential
C1 Good IT/computer skills, including experience in relevant software packages such as Excel, Word, PowerPoint, Freelance and Access.
C2 Excellent communication and interpersonal skills, both orally and in writing.
C3 Excellent organisational and co-ordinating skills.
C4 Ability to manage competing demands and cope under pressure while maintaining a high level of accuracy.
C5 Ability to work independently and under supervision, as appropriate, assessing priorities and managing own workload effectively.
C6 Ability to work as part of a team with staff at all levels.
C7 Reliable, trustworthy and able to maintain confidentiality.
C8 Flexible and committed approach to work.

Desirable:

D1 Familiarity with handling and sending clinical samples and other reagents.

Experience

Essential:

E1 Relevant administrative experience gained in a similar role.
E2 Experience of setting up systems to track projects.

Desirable:

F1 Experience in staff and client liaison.
F2 Experience in the provision of training.
F3 Experience in presentation and layout using software packages.

Terms and Conditions
Salary will be Grade 6, £32,332