Clinical Trials Administrative Assistant - London, United Kingdom - King's College London

King's College London

Verified Company

London, United Kingdom

3 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Job id:
Salary: £29,248- £32,181 per annum, including London Weighting Allowance.

Posted: 15 March 2024.

Closing date: 24 March 2024.

Business unit:
Research Management & Innovation

Department:
KHP Clinical Trials Office.

Location:
Multi Campus

Category:
Professional & Support Services.

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Job description

The King's Health Partners Clinical Trials Office (KHP-CTO) is a collaboration between King's College London, Guy's and St Thomas' NHS Foundation Trust, King's College Hospital NHS Foundation Trust and South London and Maudsley NHS Foundation Trust.

It is set up to provide a single interface for those wishing to conduct clinical trials within the partner organisations, and to ensure that there are common, efficient processes for the set up and administration of clinical trials.

We wish to recruit a Clinical Trials Administrative Assistant, who will be an integral member of the King's Health Partners Clinical Trials Office Commercial team.

The post holder will provide administrative support to the Kings Health Partners Clinical Trials Office Commercial Team in management of the setup, governance and maintenance of commercial clinical trials.

This post will be offered on an indefinite contract.

This is a full-time post - 100% full time equivalent.

Key responsibilities

Key objectives

To facilitate the collection and preparation of documentation for the set up and administration of commercial clinical trials, and amendments to such

To assist in maintaining records of the clinical trials portfolio of the partners organisations

To upload documents into EDGE and perform quality checks

To develop and maintain an understanding of prevailing regulations, guidance, best practices and GCP standards regarding the conduct of clinical trials

To ensure confidentiality of commercially sensitive information

To ensure data protection imperatives are respected

To undertake such duties within the scope of the post as may be requested by line management

Communication & networking

To communicate with all departments with the Partner Organisations to assist the Facilitator Team in the setup of and running of commercial clinical trials

To field routine enquiries to relevant member of the commercial team

To provide basic advice on first steps to initiate trial set up

To develop good relationships with investigators' support staff with King's Health Partners to obtain swift responses for arranging meetings, obtaining signatures etc.

Decision making, planning & problem solving

To use their initiative to ensure that stakeholders are rapidly put in contact with team members

To work with the Facilitator Team to prepare, organise and participate in departmental meetings

To be responsible for dealing with problems with equipment and materials at meetings

Service delivery

To ensure confidentiality of commercially sensitive information

To ensure data protection imperatives are respected

To assist with the logístical aspects of setting up and approval of commercial clinical trials

In conjunction with the Facilitator Team, visit Investigators and their trial teams across the partner institutions to support them in the conduct of high quality commercial clinical trials by providing practical assistance in the preparation of documentation, uploading material onto databases

obtaining signatures and preparing files as required.

To be responsible for the receipt of clinical trial amendments

To construct study related files and assist with archiving in accordance with KHPCTO SOPs

To use a problem solving approach whenever possible

To support the Facilitator Team in the delivery of problem solving wherever possible

To undertake such other duties within the scope of the post as may be requested by the head of department.

Analysis & research

To enter and maintain trial data into the KHPCTO trials databases.

To run QC checks on KHPCTO Databases and alert line management to patterns suggesting systematic errors

Team work, teaching & learning support

To actively contribute to the Facilitator Team and the wider KHPCTO, working flexibly as a member of both teams

Sensory/physical demands & work environment

Office based

Required to travel regularly across London to the various sites

Required to travel nationally to attend meetings occasionally

Required to use a p.c. extensively

Required to enter data and upload documents onto KHPCTO trial databases and to perform 0': check

The above list of responsibilities may not be exhaustive, and the post holder will be required to undertake such tasks and responsibilities as may reasonably be expected within the scope and grading of the post._

Skills, knowledge, and experience

Essential Criteria

Educated to GCSElevel or equivalent
Strong planning and organisational skills including the ability to prioritize and manage multiple tasks
Excellent interpersonal skills tactful and able to deal with a wide range of people in