Administrator - Biggin Hill, United Kingdom - Limpsfield Combustion Engineering Ltd

Description

OVERALL OBJECTIVE
Provide general administrative support to the company carrying out a varied ranged of duties.


PRINCIPAL ACCOUNTABILITIES
Accounts - Credit Control

• Sending out monthly statements to customers
• Adding Invoices to Project Folder

General Administration

• Recording of Material specification on the ASME Material Log, adding hyperlinks showing details from ordering to delivery identifying traceability of material.
• Upkeep of Welder qualification retention records.
• Maintaining up to date manufacturing drawing packs
• Liaising with British Engineering services to book in inspection visits
• Processing all external orders on Sage and updating Dynamics 36
• CRM
• Setting up Job Folders on the System and collating all relevant paperwork
• Scanning in Works orders to the relevant job file once the order has been dispatched and invoiced
• Assist shipping team as and when necessary when orders are required, this includes contacting shipping company's for quotes, sending the quotes to the customer to approve and arranging collection of the goods
• Add PO List to relevant Job Folders
• Working closely with the QA Manager, assisting with scheduling and recording and collating of documentation.

Other Ad hoc duties could include:

• Carry out quarterly checks on First Aid boxes making sure all boxes are fully stocked and items are in date
• Answering the telephone and redirecting calls as and when necessary
• Scanning, Photocopying etc.
• Following a Quality management system ISO9001

SKILLS REQUIRED

• A strong knowledge of Outlook, Word and Excel is essential
• Knowledge of Sage would be beneficial, but not essential
• Excellent communication skills, must be comfortable using the telephone
• A cando attitude
• Ability to work on own initiative
• Able to work and meet tight deadlines
• Able to work and deal with people on all levels

Job Types:
Full-time, Permanent


Salary:
£22,000.00-£25,000.00 per year


Benefits:

• Company pension
• Free parking
• Health & wellbeing programme
• Onsite parking

Schedule:

• Monday to Friday

Work Location:
In person


Reference ID:
PURCH2