Personal Assistant - Oldbury, United Kingdom - Major Recruitment
Description
Major Recruitment Oldbury are delighted to be recruiting for a local based organisation in the Oldbury area who are seeking a Personal Assistant to the Board Directors.
_Please note that this role is based at the company site in Oldbury and IS NOT a remote or hybrid role._
Hours of work are Monday to Thursday 8.30am to 5.00pm with half hour lunch break each day and 8.30am to 1.
Duties and tasks will include:
- Work with the Board of Directors and manage all the regular Board, Executive, Quarterly and Pension Meetings inc. collating reports
- Where required liaise with head office in Austria on meeting schedules
- Manage the Company car fleet, Pool vehicle bookings and Fuel cards
- Manage the Company travel requirements for employees, e.g., booking hotels, flights, trains, car rental
- Manage and update the Time and Attendance System for the Board of Directors and Executive Team
- Manage the Board of Directors and Executive Team Annual Holiday Entitlement spreadsheet
- Assist with planning and managing Company events. E.g., Metsec Conference, Sales Conference, Annual Golf Day
- Administrator for the Company Credit Cards
- Manage the Company's Stationery account, order printed stationery business cards, compliment slips etc.
- Manage the Company's benefits register, deal with charity donation requests and compile the R&D report
- Approval of invoices and submission of credit card expenses
- Carry out general office duties for Head Office. E.g., ordering stationery, ordering kitchen supplies, dealing with the daily post, diary
- Any other duties as may be required by the Board of Directors & HR, such as creating guest WI-FI passwords & setting up Webex's.
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