Office Assistant - Edinburgh, United Kingdom - Williams Lea

Williams Lea

Verified Company

Edinburgh, United Kingdom

3 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Multi Services Assistant

Salary:
£23,400

Location:
Edinburgh

Contract: 3 month FTC with the possibility to extend

Shifts: 37.5 hours per week, Monday to Friday, shifts on a rotational basis between 8.00am and 6.00pm

Work Model:
onsite

Williams Lea seeks a Multi Services Assistant to join our team
Williams Lea is the leading global provider of skilled business-critical support services to financial, legal, and professional services firms.

Role Purpose:

The Multi-Services Assistant will play a pivotal role in ensuring the efficient and seamless operation of our mail room, reception, and records management services.

This position requires a highly organised and versatile individual who can manage various tasks simultaneously, deliver exceptional customer service, and maintain accurate records.

Key Responsibilities:

Mail room Services

Receive, sort, and distribute incoming mail, packages, and deliveries.
Prepare outgoing mail and packages for shipment, ensuring proper documentation and postage.
Assist with mail and package tracking systems to ensure timely delivery to recipients.

Reception Services

Serve as the first point of contact for visitors, clients and employees.
Greet and assist guests professionally and courteously.
Answer incoming calls, transfer calls to appropriate personnel and take messages as needed.

Records Management

Assist with the organisation, filing and retrieval of physical and electronic records.
Ensure compliance with company policies and regulatory requirements for record retention.
Maintain confidentiality and data security when handling sensitive information.

General Administrative Support

Provide administrative support as needed, including data entry, photocopying and document preparation.
Assist with office supply inventory and reorder supplies when necessary.

Key Skills

Previous experience in an office environment desired.
Excellent organisational and time management skills.
Strong communication and interpersonal abilities.
Proficiency in using office equipment and software.
Ability to handle confidential information with discretion

REWARDS & BENEFITS
We believe in supporting our employees in both their professional and personal lives.

As part of our commitment to your well-being, we offer a comprehensive benefits package, including but not limited to:

25 days holiday plus bank holidays
Salary sacrifice schemes, retail vouchers including our TechScheme which can be used on a range of gadgets such as Smart TV's, laptops and computers or household appliances.
Life Assurance
Private Medical Insurance
Dental Insurance
Health Assessments
Cycletowork scheme
Gym memberships
Referral Scheme

You will also have the opportunity to work for a global employer who is dedicated to offering each and every employee an enjoyable, challenging and rewarding career with future career development prospects

EQUALITY & DIVERSITY

Job Type:
Fixed term contract

Contract length: 3 months

Salary:
£24,400.00 per year

Benefits: