Tutorial Administrator - Cambridge, United Kingdom - Murray Edwards College

Murray Edwards College

Verified Company

Cambridge, United Kingdom

2 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Tutorial Administrator (UG)

The role

Our Tutorial Administrator will be supporting the tutorial office in to support in the administration of tasks across all aspects including welfare, exam, matriculation and graduation.

They provide support to Tutors and Directors of Study to ensure the smooth running of the department and that educational provision is prioritised.

They will work closely with students to provide excellent student administration and support in a seamless and timely manner. The Tutorial Administrator is responsible for the maintenance of student records and ensuring compliance with laws and regulations.

Key responsibilities of the role are:

Student Intake:

Admin preparation for new student arrivals (both undergraduate and postgraduate) including information packs and related communications
Admin preparation for matriculation
Lead admin for UG Fresher arrivals

Student Administration and Support:

First point of contact for all queries to ensure provision of a seamless and timely response
Provide written information for students including letters as required (e.g. bank letters and proof of studentship) on a responsive and timely basis
Publicise and arrange paperwork for grants and awards on a timely basis
Produce academic transcripts for students as required
Liaise with College departments e.g. Finance, Housekeeping (student accommodation allocations), and Porters Lodge to provide appropriate support as necessary

Student Events:

Coordinate and liaise with other College departments and student groups regarding key student events e.g. arrival of new students / Freshers' Week; special events and dinners
Oversee seating plans and invitation lists for College dinners.

Tutor Support:

Maintain up to date lists of Tutors and Directors of Studies
Maintain supervision records including online supervision reporting system
Provide ad hoc administrative support for Undergraduate and Postgraduate Tutors

Exams:

Manage exam entries
Manage inCollege mock exams, including invigilator bookings
Liaise with students and communicate with the University regarding alternative exam arrangements
Arrange and schedule Special Condition Exams and administer exams in College
Coordinate the distribution and collection of exam papers and live corrections
Assist the Head of Tutorial with the production of results data / reports

Graduation:

Administer arrangements for all graduation ceremonies and related events, liaising with the Praelector

Student Records:

Oversee compliance with UK visa and immigration requirements e.g. signing in requirements and keep up to date with visa regulations and requirements
Oversee maintenance of student records on CamSIS as well as inCollege files records of all College students (past and present)
Maintain and update student databases e.g. in CamSIS and CASC, plus records/lists of Tutors, Directors of Studies, exam results and awards, scholarships and prizes etc.
Conduct searches and issue reports for College and University departments
Tutorial lead for CamCORS
Develop and maintain Moodle and other online resources for Tutors, DoS and students.
Administer College student funds
Taking the lead on Student Finance
Liaise with Student Loan Company and other external bodies.
Deal with student disability matters and Student Support Documents, coordinate with ADRC

Other:

Where required, attend and take minutes for relevant College committees
Assist in the updating of the College's website relating to undergraduate and postgraduate affairs and student handbooks/guides
Other duties appropriate to the nature of the post as may be required: flexibility is required to work occasional weekend and early evening hours during the academic year.

About Murray Edwards College
We exist proudly as a women's college which empowers students to be confident, successful and happy human beings.

We offer outstanding young women from all backgrounds an academically excellent Cambridge University education in a stimulating and supportive environment.

We actively seek students from diverse backgrounds, particularly those from underrepresented groups.

Murray Edwards College is one of the 31 Colleges in the University of Cambridge and is a self-governing academic community, comprising some 650 undergraduates, postgraduates and academics, supported by 120 staff.

It has exceptional facilities and listed modern buildings with award-winning gardens.

About you

You will:

Educated to A-Level standard or equivalent
Experience of working in administration
Strong and accurate organisational skills
Selfmotivated and adaptable, whilst having good team working and interpersonal skills

What we offer you in return