Executive Assistant - London, United Kingdom - Digital Voices

Digital Voices
Digital Voices
Verified Company
London, United Kingdom

1 month ago

Tom O´Connor

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Tom O´Connor

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Description

About Us:

Digital Voices is a global award-winning Influencer Marketing agency, launched in 2017.

Since then, we have rapidly scaled, launching offices in the US and UK with over 80 people on the team.

We have run campaigns in 36 countries, with incredible clients including Unilever, Adobe, Duolingo. Colgate, DoorDash and many more.

We are a team of innovative thinkers who want to lead and shape the future of the Creator Economy.


The Role:


Join our dynamic Influencer Marketing agency in the UK as an Executive Assistant, where you will be the indispensable right hand to our CEO, while also providing crucial support to senior leaders within the agency, particularly the marketing team.

As the Executive Assistant, you will be at the heart of our operations, ensuring seamless communication and coordination to drive the agency's success.

This role offers a unique opportunity to be an integral part of a rapidly growing industry, contributing to the agency's efficiency and effectiveness.

This position is completely remote, however you
must be permanently based in the UK.


The Role Responsibilities:


  • Act as the primary point of contact between the CEO and internal/external stakeholders, managing communication with professionalism and confidentiality.
  • Coordinate and schedule appointments, meetings, and events for the CEO and senior leaders, optimising their time and ensuring efficient workflow.
  • Prepare and organise reports, presentations, and documentation, maintaining accuracy and attention to detail.
  • Conduct research and compile information to support decisionmaking processes for the CEO and senior leadership.
  • Facilitate effective communication and collaboration across teams, ensuring information flows seamlessly within the organisation.
  • Assist in project management, handling tasks such as tracking deadlines, milestones, and deliverables.
  • Manage travel arrangements, itineraries, and expenses for the CEO, other senior leaders, team members and influencers, particularly for industry events.
  • Work with the marketing team to assist with marketing events organisation
  • Handle adhoc administrative tasks to support the smooth functioning of the agency.
  • Outreach to event spaces with initial inquiries, providing reports on preliminary locations, costs, and catering information for events

The Must-Haves:


  • Experience working with multiple executives who are on multiple time zones.
  • Proven experience as an Executive Assistant or similar role, with a
    minimum of 3 years of relevant experience within a fastpaced
    agency environment.
  • Previous experience in a similar role within the digital marketing or advertising sector.
  • Exceptional organisational and multitasking skills, with the ability to prioritise tasks effectively.
  • Excellent written and verbal communication skills, including the ability to interact professionally with internal and external stakeholders.
  • Strong attention to detail and commitment to delivering highquality work in a timely manner.
  • Ability to maintain confidentiality and handle sensitive information with discretion.
  • Adaptability and the capacity to thrive in a dynamic, everchanging environment.
  • Strong sense of accountability, empathetic communication style and a desire to make a company a better place to work for all employees.
  • Must be based in the United Kingdom,
    ideally within 2 hours commutable distance to London

The Nice-to-Haves:


  • Familiarity with Influencer Marketing trends and advertising industry dynamics
  • Knowledge of project management tools and systems.
  • Understanding of social media platforms and their role in influencer marketing.
  • A proactive approach, anticipating needs and providing solutions before they are requested.
  • Bachelor's degree in a related field or equivalent work experience.
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