Purchase Ledger Assistant - Hartlepool, United Kingdom - Baltic Recruitment Limited

Baltic Recruitment Limited
Baltic Recruitment Limited
Verified Company
Hartlepool, United Kingdom

3 weeks ago

Tom O´Connor

Posted by:

Tom O´Connor

beBee Recruiter
Description

_Are you a recent Finance/Accountancy Graduate, looking to kick-start your career? _


Baltic Recruitment are currently recruiting for a Permanent
Purchase Ledger Assistant to work for a highly reputable client based in
Hartlepool. Joining the Finance Team to support the businesses continued success and growth.

Our client service a diverse customer base including agricultural, the armed forces, MOD, the emergency services, including Police, Fire and Rescue,Ambulance, councils, domestic homeowners, and commercial customers.


Our client is a dynamic company with ambition and are looking for a like-minded individual to join their Finance Team.

As Purchase Ledger Assistant you will report directly to the Financial Controller whilst also working closely to a fellow Purchase Ledgercolleague.

Working collaboratively as a team and everybody's ideas are welcomed.


Purchase Ledger Assistant Main Duties & Responsibilities:

  • Ensure all purchase invoices (transport and overhead invoices) are authorised/processed by the month end cut off deadline and statements are reconciled with variances investigated and corrected.
  • Maintenance of the statement reconciliation tracker monthly.
  • Weekly KPI reporting with responsibility for purchase ledger achieving targets.
  • Reviewing efficiencies and implementing new controls & automation projects in the PL department ensuring smooth running.
  • Responsibility for ensuring all nonBulk invoices (Lightyear) are processed and approved to Fuelsoft (accounts package) by the month end deadline.
  • Responsibility to ensure all purchase invoices are passed for payment within credit terms.
  • Responsibility for review of invoices in Lightyear ensuring correct coding is used at all times.
  • Respond to all supplier queries as required, maintain turnaround times on inbox & escalate where appropriate.
  • Ensuring correct allocation of payments on supplier accounts
  • Ensure credit card is reconciled correctly at month end and correct VAT rates have been applied to posting.
  • Responsible for ensuring the weekly payment run is prepared in its entirety for review by the Financial Controller by COB every Tuesday.
  • Responsible for updating the utilities tracker and truck repairs & maintenance tracker monthly.
  • Responsible for updating the overheads contracts file and reviewing contracts in place and expiry dates. Evaluate value for money towards renewal date to ensure we are contracted to get the best value (price/service).
  • Review of utility usage and tracking to ensure we can accurately report in the year end accounts.
  • Question all purchases and ensure we are not paying for services/goods we are not receiving.
  • Ensuring any large invoices including VAT are signed off in good time for month end close.
  • You will be cross trained to take on second purchase ledger assistants' role for holiday cover (includes bulk fuel invoice posting, adhoc purchasing and bank reconciliations)
  • You will also be expected to answer overflow calls from credit control and take customer payments or help with customer queries.

Purchase Ledger Assistant Applicants:


  • Be a recent Finance/Accountancy Graduate
  • Highly motivated and driven, rises to new challenges
  • Great communicator that enjoys a team working environment
  • Proactive with a lot of initiative
  • System savvy and can confidently use excel and bespoke systems quickly
  • A competent learner who can hit the ground running
  • Comfortable working in an officebased environment on a daily basis
  • Professional, accurate and diligent attitude
  • Positive cando attitude and focused to achieve tasks
  • Thrives in a fastpaced environment where speed and accuracy are both equally important
  • High degree of selfmotivation with an ability to motivate others
  • AAT Level 3 qualification desired but not essential

Company Benefits:


  • Pension: Company pension scheme
  • Benefits: Death in service; health cash plan; annual discretionary bonus, plus, BUPA PMI after 1 years' service

Salary £22,500 to £24, days holiday + statutory bank holidays. Working Monday to Friday, 8.30am until 5.30pm - 1-hour unpaid lunch.
**Applicants may also be interested in Graduate, Finance Graduate, Finance Degree, Accountancy Degree, Accountancy Graduate, Purchase Ledger, Purchase Ledger Assistant, AAT, Accountancy, Finance, Accounts, Invoices, Excel and Invoicing.
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