Site Supply Chain Officer - London, United Kingdom - Synexa Life Sciences

Description

Join our company that is thriving to improve human health. We're dedicated to creating an innovative and excellent culture that motivates our staff to realize their full potential. We're looking for passionate people who want to make a valuable contribution and who share our vision. Our global company provides a positive and dynamic work environment with opportunities for professional growth. You will have the chance to work in an international environment with supportive colleagues who will help you thrive.


Job Purpose:

To perform and execute all procurement, logistics, infrastructure & specimen management activities related to the London site. The specimen management activities include the day-to-day management of specimen shipments, storage, handling and specimen logging.


Main areas of responsibility:


Supplier & vendor management

• Identify suitable suppliers/vendors based on company needs.
• Maintain good relations with all vendors/evaluation and review of vendors (approval).
• Maintaining the supplier / service vendor database
• Coordinate the procurement, installation, maintenance, qualification, and repairs of equipment and the facility.

Reagent & inventory control

• Receiving all reagents, consumables, equipment and stationery in accordance with company policy and standard operating procedures.
• Develop/maintain accurate purchase and inventory records.
• Inspect contents received (verify according to order placed)
• Create Mat codes for new materials, and link to suppliers.
• Label deliveries and allocate to designated areas/staff.
• Request quotes, Issue Purchase Orders, manage shipments (timelines/document management).
• Process goods received (GRV) on inventory platform & assign to projects
• Insert rejected stock on inventory platform. Report irregularities, return stock as needed.
• Assist in managing and controlling high risk stock
• Capture receive dates / ETA dates on order books
• Stock take: Participate, oversee and manage outcomes.
• Maintain stock levels and attend to weekly consumable stocktake.

Planning, communication & reporting

• Primary liaison to courier companies.
• Organise shipping & liaise with couriers to/from all Synexa sites.
• Receive and manage incoming orders/courier requests.
• Primary point of contact for internal communication related to specimens and Sponsor provided compounds/reagents
• Primary point of contact for internal communication related to specimens and Sponsor provided compounds/reagents

. Including specimen related timelines and discrepancies.

• Highlight and resolve any queries related to specimen shipment manifests, requisition forms or equivalent documentation with the relevant Study Manager and ensure the communication is filed (hardcopy and/or electronic) for traceability.
• Preparing service plans, performing cost analysis and reports for review.
• Managing the coordination of minor repairs, assess/improve workflow of business activities.
• Ensures processes are executed as costeffective and efficient as possible (i.e. automation / identifies areas of optimisation of processes).

Cost control & budgeting

• Manage and report courier cost overview.
• Preparing budgets, performing cost analysis and reports for review

Logistics and shipment related

• Receive shipments, check & sign paperwork
• Receive samples, check & document sample conditions.
• Upon receipt of shipping manifest(s)/requisition form(s) for frozen and fresh specimens, log specimens and ensure source quality control checks are performed.
• Receive specimens (as required per site) and complete required paperwork. Ensuring thorough review of received documentation and verifying accuracy.
• Where required, file (hardcopy and/or electronic) temperature monitoring data provided by courier and share accordingly with Study Manager upon shipment receipt.
• Assist with labelling, sorting and storage of specimens / reagents received and Sponsor provided compounds/reagents and manage freezer storage capacity alongside laboratory personnel

The role also includes specimen management related areas such as Pre-Specimen Receipt, Specimen Receipt, Specimen Storage, Specimen Administration, Phlebotomy/Specimen Collection, Facilities & Infrastructure, Quality, Safety and Compliance, Equipment management and Security & Emergency Response Planning.**
Qualification/Experience required:

• Bachelor's degree or 2-3 years of experience in relevant field of work.
• Ability to oversee sample management activities across multiple studies
• Two or more years' experience in a laboratory environment / infrastructure related role

Skills and Competencies required:

• Strong attention to details and quality.
• Works successfully under pressure.
• Excellent written, verbal, organisational and interpersonal communication skills to update stakeholders efficiently and succinctly in English.
• Innovative.
• Prioritisation skills.
• Administrative skills.
• Ability to multita