Executive Administrator - Shrewsbury, United Kingdom - Rhino Rank

Description

The role will primarily involve liaising with our suppliers, and negotiating prices.

Once a negotiation has happened, you will be able to store this information, keep track of it, and produce comprehensive reports.

You will utilise our in-house software to fulfil your duties - training will be provided. While the role is related to marketing - you won't need specific marketing experience.

You should also be able to communicate with the company directors, and possess a strong level of self-confidence to take ownership of the role.

Responsibilities:

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Administrative Support: Provide administrative support to the link building team, including managing schedules, coordinating meetings, and handling travel arrangements for team members.
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Data Management: Create, update, and maintain spreadsheets and databases to track link building progress, outreach efforts, and link placement performance. Ensure data accuracy and integrity.
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Reporting: Prepare regular reports and summaries of link building activities, outreach progress, and key performance metrics for presentation to company directors and stakeholders.
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Expense Tracking: Manage and track expenses related to link building outreach, ensuring adherence to budgetary guidelines.
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Document Management: Organize and maintain digital and physical documents related to link building campaigns, contracts, and agreements. Ensure easy access and retrieval of critical information.
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Communication Liaison: Serve as a point of contact to the company directors. Relay important updates, project statuses, and requests for approvals or resources.
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Resource Allocation: Assist in resource allocation by providing input on team workloads and project timelines. Collaborate with directors to ensure optimal resource allocation for link building campaigns.
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Quality Control: Conduct regular quality checks on link placements and ensure that they meet the company's standards and guidelines. Address any issues or discrepancies as needed.
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Vendor Management: Manage relationships with third-party vendors and service providers, including negotiating contracts, monitoring performance, and ensuring compliance with agreements.
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Project Documentation: Create and maintain project documentation, including project plans, timelines, and status updates. Ensure that all team members have access to relevant project information.
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Ad Hoc Tasks: Take on ad hoc tasks and projects as assigned by company directors to support the overall success of the link building program and the company.


Requirements:

• Proficiency in Microsoft Office Suite, particularly Excel, for data analysis and reporting.
• Strong organizational skills with an emphasis on attention to detail.
• Excellent time management and multitasking abilities.
• Effective communication skills, including the ability to liaise between team members and directors.
• Proactive problemsolving skills and the ability to work independently.
• Experience in administrative roles or executive support is a plus.

The Executive Administrator will play a vital role in ensuring the smooth operation of the link building program, facilitating communication, and providing valuable administrative support to both the link building team and company leadership.

What We Offer:

• Competitive salary based between £30k and £35k, with the potential for a KPI based bonus in the future.
• Opportunities for career growth and advancement.
• A collaborative and supportive work environment.
• Ongoing training and development in the digital marketing field.
• Work with a dynamic team of professionals dedicated to achieving results.

Salary:
£30,000.00-£35,000.00 per year


Benefits:

• Company pension
• Onsite parking

Schedule:

• Monday to Friday

Ability to commute/relocate:

• Shrewsbury: reliably commute or plan to relocate before starting work (required)

Experience:

• Administrative: 3 years (required)

Work Location:
In person