Temporary Executive Assistant - London, United Kingdom - Triumph Consultants Ltd

Triumph Consultants Ltd

Verified Company

London, United Kingdom

1 week ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

What's involved with this role:

Temporary Executive Assistant (Admin & Clerical)

Reference no:
Haringey RQ806337

Pay Rate:
£18.91

per hour PAYE

An Executive Assistant is needed to provide professional and proactive diary, administrative and operational support to Directors (or Assistant Directors), and the wider Chief Executive's Office
Key responsibilities:

Manage the diaries of two Directors (or Assistant Directors), working closely with them to ensure they make the best use of their time.
Manage meetings, including organising venues and refreshments, liaising with attendees, planning agendas, taking notes, and chasing actions. This may include management team meetings and away days.
Be proactive working with colleagues to set agendas in advance, ensuring Directors are well prepared for meetings with the right information, and prompted about important issues.
Be the first point of contact for Directors with residents, colleagues, councillors, and other organisations, dealing with complaints and sensitive issues courteously and helpfully. Coordinate responses and ensure they are highquality and on time.
Work closely with Business Managers in the Chief Executive's Office to support wider work in directorates, including publishing delegated decisions and statutory returns, collating information, forward planning and assisting with adhoc projects.
Support the wider team in the Chief Executive's Office, taking responsibility for systems and processes, ensuring databases are up to date and covering for other Executive Assistants when they are away from the office.

"Role Requirements" - to give yourself the maximum chance of success please try and ensure your CV addresses the following essential criteria: Experience/Knowledge:

Experience of working with a variety of people including other teams and departments, politicians, residents, and businesses.
Experience of dealing with difficult situations and helping find the appropriate solution.
Have a good working knowledge of Director's areas of work and the wider organisation, helping navigate processes and signposting.

Skills/Technical skills:

Ability to work with minimum supervision, prioritising workload and dealing with conflicting demands.
Highly organised, able to forward plan, manage expectations and anticipate what is needed.
Excellent written and verbal communication skills.
Ability to influence and manage someone else's time.

_To help speed up the process of uploading your CV to the client we would suggest that you send us your CV in Word format (or equivalent) if possible, rather than as a PDF._

_If you are successful in securing this role, please note that for the entire duration of this contract, regardless of extension you will be working this role at the PAYE rate that has been advertised. For absolute clarity, we only work on a PAYE basis, rather than entertaining umbrella pay terms, we do not offer Ltd/umbrella or outside IR35 rates. If you wish to understand PAYE vs Umbrella more, please let us know and we can send you some additional information for clarity._

Other "Essential Requirements" - Please check to ensure that your CV addresses the following items:

Our clients are generally seeking applicants who are reasonably local, so on that basis we would ideally like you to supply us with your address (or at least your post code) and a telephone number so that we can reach you during working hours.
Your recent UK working experience going back at least 5 years, or full employment history if you have been working for fewer years than this.
Your availability to work either immediately, or at short notice.
Please refer to the Role Requirements section above your CV must address the requirements listed.

Other preferable/desirable details to include on your CV, if applicable:

Any local authority/public sector experience
Any relevant qualifications held or being studied for.

Job Ref:
Haringey RQ806337

Anticipated Length of Assignment:

Unless otherwise stated (we do carry the occasional permanent vacancy) all of our roles are technically temporary, though opening assignments can be and often are, extended by clients on a longer term basis and can sometimes become permanent.