The College - Cambridge, United Kingdom - Pembroke College Cambridge

Pembroke College Cambridge
Pembroke College Cambridge
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Cambridge, United Kingdom

2 weeks ago

Tom O´Connor

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Tom O´Connor

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Description

PEMBROKE COLLEGE
Cambridge

International Programmes Administrative Assistant

(Fixed Term)


INTERNATIONAL PROGRAMMES
February 23

1


THE DEPARTMENT
The International Programmes department an entire academic year, and in size from

has been welcoming international students to around 30 to 250 students.

Pembroke College on study abroad

supportive team of nine highly-skilled and

The department is responsible for running a dedicated professionals who are passionate

variety of programmes on a busy year-round about providing an excellent study abroad

cycle, ranging in duration from two weeks to experience to all of our students.


THE ROLE
Reporting to the International Programmes sensitivity are a must.

(IP) Business Operations Manager, the main
You should have excellent attention to detail,

purpose of this post is to provide a high
and demonstrably strong IT skills (including

standard of administrative support, ensuring
Word and Excel) will be an advantage, but

efficiency and effectiveness across the range
more important will be the motivation and

of departmental activities. The holder of this
ability to learn new skills quickly.

post will work as a member of the

administrative team to provide support to key

activities as directed by the IP Business

Operations Manager and Programme

Directors.

proactive, and keen to work collaboratively

with colleagues. Excellent written and verbal

communication skills and intercultural

SALARY & HOURS


£25,229 per annum (pro rata for 3 days per week.


part-time)
This is a
fixed term post starting as soon as

possible and finishing on the 30th

Full-time hours of work are 36.5 hours per

September 2023.
week. However, we would consider someone

on a
part-time basis, working a minimum of

2


Responsible to:
IP Business Operations - Calm under pressure, tactful, diplomatic

Manager and discreet


Location:
Pembroke College, Cambridge
Budget Responsibilities:None


Skills:

Work Experience:

  • Excellent organisational skills, including
  • Experience of administration and/or
ability to organise own work and prioritise programme co-ordination (essential)***- workload with mínimal supervision- Familiarity with higher and/or international

  • Strong working knowledge of Microsoft education (desirable)
Office, particularly Excel

  • Excellent interpersonal skills and high level
of proficiency in English, both written and

oral

  • Ability to identify and meet deadlines
  • High degree of accuracy and close
attention to detail

  • Able to work well in a team
  • Adaptable to different types of work and
workloads


ORGANISATION CHART
Bursar

Director of International Programmes

International Programmes Business Operations

Manager

International Programmes Administrative

Assistant

3

Main


Responsibilities:


General Administration

Providing general administrative support to the office, and across programmes, the post-

holder will:


  • Work flexibly as a member of the administrative team, assisting with all general
administrative duties and in a variety of areas of work to cover absence.

  • Provide comprehensive administrative support to key departmental activities ensuring that
operational, academic, and strategic requirements of the Department are met.

  • Support the management of bookings and data relating to the catering and conference
requirements of the Department for students and staff in co-operation with the relevant

College departments.

  • Provide support for the management of all bookings related to teaching rooms, facilities
and programme equipment and liaise with the IT department regarding programme
- related IT requirements.

  • Work flexibly, providing cover and customerfacing support to other colleagues in the
Department over the busy summer period.

  • Liaise with College departments and other stakeholders as required within the remit of the
role.

  • Assist in preparations across the range of key activities, such as programme arrival,
induction and departure days, fixed-term staff support, bookings for catering and

accommodation management.


Programme Administration

  • Support Programme Directors and other IP staff by providing administrative support in all
areas of preparing for programmes.

enquiries.

  • Assist with preparing programme boxes, welcome packs and associated materials before
the arrival of each programme.

  • Assist with room and catering bookings.
  • Liaise with College departments and external providers to ensure the availability of services
and resources necessary for all International Programmes' activities.

  • Assist in the running of programmes and provide cover in the main office and in
programme offices.

4


PERSON SPECIFICATION

ESSENTIAL annual leave during July and August


Qualifications/academic achievements/

  • A degree of flexibility in working hours

education will be required over the summer,

  • Qualified to A Level (or equivalent) with including occasional ev
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