Office Assistant - Swansea, United Kingdom - JKC Solutions Ltd

Description

JKC Solutions Ltd is a family business that operates in three different business sectors. We are a close-knit community and we are committed to developing our staff as well as the business.

Due to continued growth, a position has arisen for an Office Assistant / Administrator, who will provide support and ensure the smooth running of the office.

This is a fantastic opportunity for someone who has relevant receptionist and administrative experience along with excellent communication skills.

Operating over a broad area of business, it is a good chance to learn how different sectors operate and the work that is required.

Hours:9am - 5pm Monday to Friday


The Role
This is a very varied role.

We are looking for someone who will be responsible for supporting office/workshop operations and procedures to ensure organisational effectiveness and efficiency.

Main Responsibilities:

Responsible for the following areas ensuring smooth running of the office:

• General support to the Office manager
• Manage supplies for office and workshop
• Liaising with clients and suppliers
• Coordinate accommodation requirements
• Screening telephone calls, enquiries and requests, and handling them when appropriate
• Making outgoing calls to both end users and other businesses
• Meeting and greeting visitors
• Record keeping sales and other communications
• Producing official documents for customers
• Other adhoc duties as required: filling, scanning in documents, data input etc.

Required Skills/Experience:

• Proven ability to work with colleagues and able to work independently
• Willing to learn and seeking clarification as appropriate
• Responds positively and flexibly with support and help requests
• Show good initiative and selfdevelopment prioritisation skills, giving recommendations, noticing areas for improvement, quickly understanding customer needs
• Professional telephone manner
• Excellent communication skills in both external and internal settings. Must be able to communicate clearly and accurately in both verbal and written forms
• Good computer literacy (MS Office packages especially Excel, Word and Outlook)
• Good numeracy skills
• Proven ability to work under pressure and to tight deadlines
• Accuracy and attention to detail
• Bright, polite and confident personality
• Flexible and adaptable to change with the ability to work unsupervised

Salary:
From £11.00 per hour


Benefits:

• Free parking

Schedule:

• Monday to Friday

Work Location:
One location