Business Administrator - Wokingham, United Kingdom - GreyRigge Associates Limited

Description

GreyRigge Associates is a boutique professional consultancy based in Wokingham that supports organisations globally in developing their advanced medicines including gene and cellular therapies, vaccines and cancer medicines.

• A friendly modern office setting
• Flexibility to occasionally work from home
• Separate kitchen area
• Free parking

• Processing consultant timesheets and following up if not received
• Invoicing clients monthly and following up on any overdue invoices
• Bookkeeping (reconciling bills, and invoices with payments or deposits)
• Processing VAT returns
• Managing expenses
• Making payments
• Generating monthly & quarterly account summaries
• Working with our accountants to ensure annual accounts are processed and received promptly, dealing with related requests and queries

• Maintaining the GreyRigge CRM and contractor databases
• Developing document templates (legal, report templates, protocols, etc.) & filing within Teams
• Processing confidentiality agreements, client agreements and consultant agreements; managing their review and signoff
• Setup of client and consultant service schedules, work orders and signoff
• Corresponding with clients, suppliers and consultants, including, but not limited to, discussions over rate updates, contract amendments and general notifications
• Processing travel arrangements
• Arranging client meetings via Outlook/Teams
• Ensuring valid company insurance is in place and in date, including professional indemnity, public liability and travel insurance

• Ordering office supplies
• Maintaining an office filing system
• Updating and maintaining office policies and procedures

• Previous experience as an Administrative Assistant, Virtual Assistant or Office Admin Assistant
• Experience working with the accountancy software Xero
• Good IT skills to support running of the new CRM
• Proficiency in MS Office 365 including Excel, Word, Teams Outlook, Planner and SharePoint
• Knowledge of office management systems and procedures
• Working knowledge of office equipment such as printers & scanners
• Experience of Microsoft Project will be an advantage

• A grade 5/C or above in English Language and Mathematics
• 3 years of experience within an administrative role

• Monday to Friday

• GCSE or equivalent (preferred)

• Administrative experience: 2 years (required)

• English (required)

• United Kingdom (required)