Site Administrator - London, United Kingdom - Hill Group UK

Hill Group UK

Verified Company

London, United Kingdom

2 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Role overview:

Working as part of a team providing professional secretarial support for Head Office and relevant Site based staff

Role Scope:

Provide a first-class front of house service is provided at all times to visitors & staff

Quality
Accuracy

Excellent verbal and written communication skills

Helpful & reliable

Professional personal presentation

Polite demeanor & telephone voice

Work well under pressure

Initiative

Resourceful & proactive

Delivery
Greet visitors in a professional polite manner and ensure they sign in

Answer switchboard efficiently and redirect calls

Maintain a professional front of house image and well presented

Offer all visitors and relevant meetings are provided with refreshments

Receive deliveries & inform recipient

Book meeting rooms & manage diaries

Book couriers

Process incoming post

Maintain an efficient & well organised filing system for easy storage & retrieval

Typing

Data entry

Printing, photocopying, letter folding & binding

Prepare outgoing post

Organise post room and create post trays

Batch up documentation to be sent out for scanning

Organise shredding collections

Update Telephone & Contracts Lists

Check all labour timesheets for discrepancies and arrange for authorisation

Record, track and prepare Health and Safety/ handover documentation for clients & homeowners

Record, track and prepare Contracts, Subcontract Orders, Warranties & Appointments

Update document track for Production

Update Production annual leave & training spreadsheet

Record figures on Fuel card spreadsheet

Organise Claims, Service & Inspection Invoices for payment

Order & monitor stock of stationery and office consumables.

Undertake other ad hoc duties as and when required

Financial
Where possible to look at cost effective ways of producing work/documents

Look to reduce the amount of paper used within the office and offer a soft copy option where possible

People Management
Promote a positive and enthusiastic attitude within the team

Work and communicate effectively with all team members

Success Measures:

Produce documents in timescale agreed

Produce accurate information at all times

Providing outstanding service to all callers & visitors

Produce documents that are of a high quality and adhere to the Hill Corporate Guidelines

Skills, Experience and Attributes:

Previous experience working in Administration

Customer service skills

Attention to detail & accuracy

Assertive

Ability to work well in a team

Active listening & record keeping skills

Time management and organisational skills

Multitasking