Operations Administration - Glasgow, United Kingdom - Glacier Energy Services Ltd

Glacier Energy Services Ltd

Verified Company

Glasgow, United Kingdom

2 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Operations Administration & Support
Glasgow Area

Glacier Energy Services is a progressive group offering exceptional products, services and bespoke engineering solutions to the oil and gas industry and global energy sectors.

Formed in 2011, the Group has quickly grown to employ over 190 employees, serving the energy sector through its UK and International hubs.

Glacier Machining Solutions (GMS) is a specialist provider in all aspects of on-site machining to the global oil and gas industry.

GMS is highly responsive to its customers, often offering engineered solutions to their complex challenges, where a standard approach can be inadequate.

Holding a truly independent position in the market, GMS is committed to the highest standards of safety and quality, taking pride in its "right first time" culture.

GMS on call 24/7 for emergency works and shutdown support.

GMS benefit from working alongside our in-house design and manufacturing team as by using the latest materials, techniques, technologies, and engineering throughout our products & services we are able to achieve maximum efficiency in turn reducing client down time.

GMS are fully committed to providing an engineering solution to any challenge that may arise.

In addition to its specialist machining services, Pipe Cutting Machine manufacture, GMS offers rental equipment and has an extensive suite to meet customer's requirements.

Furthermore, an exciting opportunity has now arisen for a highly competent and experienced Administrator to join our team based in Glasgow area.

Main duties and responsibilities:

Manage monthly ERP processes. (Work orders, sales orders, purchasing, expenses, allocation, and invoicing)
Administer the booking of employee travel and accommodation, as required
Provide general support to GMS management team
Maintenance of shop floor timesheets and overtime.
Administration support to the operations office including making enquiries, purchasing, goods receipting, and liaising with suppliers.
Assist with stock control, calibration records, training, and work in progress.
Support operations team with appropriate quality management practices ensuring client requirements and specifications are met.
Carry out administrative duties such as filing, typing, copying, scanning etc.
Track stock of office supplies and place orders where necessary.
Manage PPE stock and source where required.
Documentation control for both internal & external documentation.
Comply with all company procedures and policies.

Desired Skills & Experience

Previous experience of using an Enterprise Resource Planning (ERP) system would be beneficial.
Previous administration experience, preferably in an engineering environment
Qualifications in office administration would be an advantage.
Demonstrated ability to work under pressure, multitask and consistently meet strict deadlines.
First rate communication, organisation, and team player skills.
Demonstrable analytical and reporting skills.
Ability to communicate clearly within a reactive operations team.
Excellent accuracy and attention to detail.
Ability to work on own initiative and prioritise workload.
IT literate with specific experience using Microsoft Excel, Word & PowerPoint programs.