Crewing Coordinator - Aberdeen, United Kingdom - Aberdeen Appointments Agency

Aberdeen Appointments Agency

Verified Company

Aberdeen, United Kingdom

3 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Our client in Aberdeen is looking for an experienced Crewing Coordinator to join their Operations Team on a full time permanent basis.

The Crewing Coordinator will be responsible for arranging crew changes, coordinating rotas and acting as the focal point for the offshore employees to ensure the efficient management and coordination of mobilisation and demobilisation of employees allocated to onshore sites and vessels.

RESPONSIBILITIES

Arrange travel to the vessel for each mobilisation for all offshore personnel
Plan and execute crew changes
Followingup of all activities and rotation of offshore personnel
Act as contact and interface for offshore personnel
Record days worked, holiday dates and any training events attended for offshore employees in the Onboard Tracker
Arrange travel on a national / international level and make appropriate arrangements to support travel, including arrangement of visa and travel health appointments
Attend meetings with Operations / Project Teams for all campaigns
Liaise with the Finance Team in relation to invoices to be approved
Monitor employee certification to ensure that refresher training is arranged as and when required
Monitor competence training requirements to ensure that these are in line with the company training matrix
Execute accurate reports from the Training Portal as and when required
Undertake appropriate checks in the Company Training Portal / Onboard Tracker to ensure appropriate training and certification are in place
Ensuring invoices relating to travel and training are accurate
Followup on certificate and training requirements for offshore personnel
Adhere to Company policies and procedures and actively encourage others to always follow them
Regularly review the BMS related to your work tasks. Identify any areas where there are weaknesses and identify these to management
Become familiar with and maintain awareness of the Companies current requirements and where applicable, the latest Industry Codes and Standards including statutory rules and regulations
Interface and work closely with other business functions and roles ensuring all common objectives are met

KEY REQUIREMENTS

Proven experience of working in an HR or Logistics Department
Highly developed interpersonal skills with the ability to always communicate in a courteous and professional manner, verbally and written
Ability to effectively organize and prioritise workload
Proven strong administration skills
Demonstrated by ability to accurately maintain and update records
Professional approach, possession of professional skills and HR technical capabilities, displaying integrity in relation to decision making
Influencing skills, able to translate theory and best practice into action and enable others to achieve positive results giving clear direction and setting standards
Resilience, remains calm and in control whilst under pressure, even tempered amidst crisis
Displays personal drive and effectiveness, the existence of a positive, 'cando' mentality

Job Types:
Full-time, Permanent

Work Location:
In person