Office Manager/ EA - Greater London - VidaCorp

Description

Join Australia's largest independent health, wellness, and beauty powerhouse

Part of DBG Health, headquartered in Australia, we're driven by our mission to deliver affordable and innovative solutions that enhance well-being for millions of customers. With over 1,000 dedicated professionals, we lead the way in pharmaceuticals, consumer goods, beauty, health, and wellness, backed by a portfolio of trusted brands.

VidaCorp, our consumer division, represents market-leading names like MCoBeauty, Esmi Skin Minerals, Nude by Nature, SunSkills, PONi cosmetics and more, offering premium-quality, accessible products that resonate with consumers domestically and internationally.

As we embark on significant global expansion, we are proud to announce the European launch of MCoBeauty, starting in London. Known for its innovative and high-quality cosmetics, MCoBeauty embodies our commitment to empowering individuals to embrace their beauty while delivering exceptional value. This milestone underscores VidaCorp's ambition to redefine global health and beauty standards, bringing innovative, accessible solutions to new markets.

Be part of our exciting growth journey and shape the future of global health, wellness, and beauty. Soon, we'll expand in this market further by launching Nude by Nature and Esmi Skin Minerals. Join a team that values creativity, innovation, and customer impact as we continue to grow and redefine what's possible.

About the Role

VidaCorp is seeking a highly organised and proactive Office Manager / Executive Assistant to support the Executive General Manager, Europe, while ensuring the smooth and efficient running of our European office operations.

This is a pivotal, trusted role combining executive support with office and operational management. You will act as a key point of coordination between senior leadership, internal teams, and external partners, enabling the Executive GM to focus on strategic priorities while ensuring the office environment, systems, and processes operate effectively.

The ideal candidate is detail-oriented, discreet, highly adaptable, and confident working in a fast-paced, scaling organisation. You will be comfortable juggling multiple priorities, anticipating needs, and acting as a central support hub for the European leadership team.

The role will be based in London or Amsterdam, supporting the European business with occasional regional collaboration. The candidate must have right to work in the location.

Role & Responsibilities

• Provide high-level executive support to the Executive General Manager, Europe, including diary management, meeting coordination, travel planning, and expense management.
• Act as a trusted point of contact between the Executive GM and internal/external stakeholders, ensuring clear communication and follow-up.
• Oversee day-to-day office operations, ensuring a well-functioning, organised, and professional office environment.
• Coordinate relationships with external service providers, including IT partners, office suppliers, and facilities providers.
• Manage office budgets, invoices, contracts, and renewals in collaboration with Finance.
• Support onboarding and offboarding processes for new team members, including coordination with IT and facilities.
• Prepare presentations, reports, and documentation for leadership meetings and business reviews.
• Support internal communications, leadership meetings, and team events where required.
• Maintain confidential records and handle sensitive information with discretion and professionalism.
• Identify opportunities to improve office processes, administrative workflows, and executive support efficiency.
• Provide ad hoc support to the wider leadership team as the European organisation continues to scale

Skills & Experience

• Proven experience as an Office Manager, Executive Assistant, or similar role supporting senior leadership.
• Strong organisational skills with the ability to manage competing priorities and deadlines.
• Excellent written and verbal communication skills, with confidence interacting at executive level.
• High attention to detail and strong problem-solving capability.
• Comfortable working autonomously while collaborating closely with leadership and cross-functional teams.
• Experience managing external vendors, office operations, and administrative processes.
• Strong proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) and collaboration tools.
• Experience in fast-paced, high-growth environments preferred.
• Discretion, professionalism, and sound judgment when handling confidential information.

What we offer

We offer more than just a job – we offer a dynamic and supportive work environment where you can make a real impact. As part of our team, you'll have the opportunity to work alongside industry leaders, drive meaningful change, and grow both personally and professionally.

• A values-driven business fostering a supportive and friendly team culture
• The ability to work autonomously, empowering you to drive your own success
• Opportunities to grow your career globally across all divisions within DBG Health – including Arrotex Pharmaceuticals, VidaCorp Consumer Goods, Independent Pharmacies of Australia Group, and Axe Health Services – offer exciting prospects for advancing in their expanding markets.

DBG Health is committed to fostering a workplace culture that is safe and accessible for all. We are an equal- opportunity employer and encourage applications regardless of cultural background, gender identity, sexual orientation, disability or neurodiversity. We strive to build a collaborative, inclusive workplace that is representative of the communities we work and live in.