Administrative Secretary - London, United Kingdom - Hunter Merrifield

Hunter Merrifield
Hunter Merrifield
Verified Company
London, United Kingdom

2 weeks ago

Tom O´Connor

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Tom O´Connor

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Description

Merrifield Consultants are delighted to be partnering with an International Development Charity to recruit an Administrative Secretary to join their team.


As an Administrative Secretary, you will provide essential support to the project director and team, ensuring smooth operations and effective communication within the department.


Salary:
Up to £40000/annum. (£36,452 plus travel allowance up to £3,600 depending on the zone)


Contract:
Maternity cover for 1 year


Location:
Office-based, 5 days per week, 35 hours (flexible start/finish, core hours 10am-4pm)


Annual Leave: 28 days plus bank holidays


Responsibilities:


  • Coordinate and schedule meetings, appointments, and travel arrangements for the team.
  • Assist in the preparation of reports, presentations, and other documents.
  • Monitor deadlines and follow up on outstanding tasks.
  • Process expense claims accurately into NetSuite and handle financial transactions as required.
  • Act as a primary point of contact for internal and external stakeholders, including international teams, handling enquiries and requests professionally.
  • Maintain organised filing systems, both physical and digital, ensuring easy access to information.
  • Record and distribute minutes of meetings, ensuring actions are followed up on.
  • Assist in the coordination of special events, conferences, and workshops, including logístical arrangements such as travel booking.

Person Specifications:


  • 3 to 5 years of secretarial/administrative experience.
  • Proficiency in Microsoft Office Suite.
  • Experience in a fastpaced office environment.
  • Excellent communication and interpersonal skills.
  • Ability to multitask and prioritise work effectively.
  • Attention to detail and deadline oriented.
  • Proactive and able to work both independently and within a team.
  • Highly confidential and diplomatic.
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