HR Specialist - London - A&O Shearman

    A&O Shearman
    A&O Shearman London

    2 weeks ago

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    Description

    Job description

    We are currently recruiting for an HR Specialist to join our London office. The role is a 12-month contract basis.

    Role and Responsibilities

    • To provide high-level HR operational support and advice to the Practice Groups within our Corporate department in London, including but not limited to:

    Operational HR

    • Support individual employees on day-to-day HR issues, such as maternity/paternity leave, flexible working, salary and benefits queries.
    • Monitor and report on sickness absence, manage occupational health referrals, and conduct return-to-work or absence review meetings as appropriate.
    • Provide support to international secondees, check-ins, collect end-of-secondment feedback.
    • Manage the end-to-end client secondment process, supporting business case and approval, on-boarding, briefing, and supporting the secondee throughout.
    • Manage relationships with NQs and paralegals, ensuring a smooth transition into the practice group, liaising with partners as necessary.
    • Collate statistical information and report on exit information, including trends analysis across practice groups, and where appropriate, conduct exit interviews.

    Reward

    • Assist HR Managers and Reward Manager in delivering salary and bonus reviews for associates, counsel, and 'support in the line' staff in London, taking ownership of the paralegal review and supporting the group manager on the PA review.

    Resource Planning and Management Information

    • Provide administrative support to HR Managers on key management processes and Managing Partner meetings, including budget review and preparation, My Say analysis.
    • Keep up-to-date with all staff movements, planning resource requirements.
    • Assist HR Managers to produce a manpower plan for practice groups and closely monitor headcount.
    • Provide monthly and ad-hoc reports on quantitative and qualitative data, providing analysis as appropriate and ensuring data integrity.
    • Support HR Managers, Resourcing team, and Group Managers on recruitment.

    Performance Management / Employee Relations

    • Coordinate and manage Compass timetables for associates and 'support in the line' staff alongside HR Managers.
    • Support preparing for quarterly talent discussions.
    • Provide general support around Compass engagement strategy.
    • Involvement in performance improvement plans where appropriate.
    • Assist HR Managers in providing advice and support to managers on ER matters.
    • Provide ad-hoc support to the ER team, assisting with disciplinary and grievance investigations, subject access requests, and disclosure exercises.
    • Work with HR Managers and Group Managers on motivation and retention strategies, particularly for legal PAs and paralegals.

    Talent & Development

    • Liaise with Training & Events/third-party suppliers to coordinate learning and development activities for practice groups.
    • Support ensuring London Corporate talent pool data remains up-to-date.

    Diversity & Inclusion

    • Work with HR Managers to drive forward DE&I initiatives across London Corporate, including REACH mentoring, Reverse mentoring, and female network events.

    Mental Health and Wellbeing

    • Work with HR Managers to embed mental health and wellbeing initiatives across the department, including the Mindful Business Charter, promoting resources and events, and engaging with mental health allies.

    General

    • Advising staff on policies and procedures.
    • Ensuring consistency of practice and application of policy across London Corporate.
    • Providing confidential guidance and career counselling.
    • Providing HR operational service to staff.
    • Answering ad-hoc internal/external HR queries.
    • Liaising with various contacts, including Global Mobility team, BD, international HR teams, and HR advice in Belfast.
    • Assisting HR Managers with ad-hoc projects and tasks.
    • Building good working relationships with other HR Specialists to share best practice and ensure consistency across practice groups.

    Key Requirements

    • Proven HR experience.
    • Ideally CIPD qualified or similar certification.
    • Demonstrating strong relationship-building and influencing skills.
    • Good knowledge of current employment law, particularly in relation to performance management and absence management.
    • Experience working with HR systems (we use PeopleSoft).
    • Ability to be flexible and work across a wide range of client groups.
    • Excellent attention to detail, prioritization, and organizational skills.
    • Excellent communication (verbal and written) and interpersonal skills.
    • Proven ability to combine excellent technical knowledge with sound commercial judgment and influence decisions.
    • Resilient, able to understand that credibility has to be earned in this environment and may take time.
    • Collaborative team player with the ability to work in a fast-paced, intellectually rigorous environment.
    • Proven ability to work well under pressure.
    • Ability to work with diplomacy and tenacity and take the lead to conclude decisions.
    • Demonstrates a can-do attitude and is proactive and professional in all client contact.
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