Company Secretarial Assistant - London, United Kingdom - WPP

WPP
WPP
Verified Company
London, United Kingdom

1 month ago

Tom O´Connor

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Tom O´Connor

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Description

WPP is the creative transformation company. We use the power of creativity to build better futures for our people, planet, clients, and communities.**
Working at WPP means being part of a global network of more than 109,000 accomplished people in 110 countries. WPP has headquarters in New York, London and Singapore and a corporate presence in major markets worldwide.

We create transformative ideas and outcomes for our clients through an integrated offer of communications, experience, commerce, and technology.

WPP and our award-winning agencies work with most of the world's biggest companies and organisations - from Ford, Unilever and P&G to Google, HSBC, and the UN. Our clients include 61 of the FTSE 100, 317 of the Fortune Global 500, all 30 of the Dow Jones 30 and 62 of the NASDAQ 100. WPP are the leader in the Bloomberg Gender Equality Index and 8th in the FTSE 100 rankings for Women on Boards.

Why we're hiring:


We are hiring for a Company Secretarial Assistant to join the WPP Group Company Secretariat team and play a key role in their transformation journey.

In this role, you will primarily support on subsidiary governance matters, but also on broader aspects of Company Secretarial work to ensure the delivery of a timely, accurate, and first-class company secretarial service to the organisation.


What you will do:

Subsidiaries

  • Provide key support on global governance and cosec administration for WPP subsidiaries, including identification of efficiency strategies and process improvements
  • Respond to requests for information on WPP group ownership and structure
  • Maintain statutory registers on GEMs, prepare minutes and arrange meetings for UK entities as necessary. Prepare and file statutory forms and returns with Companies, and manage document execution requests
  • Support on entity rationalisation programme and auditor transition work
  • Support on statutory accounts process for UK subsidiaries, working closely with Group Finance and the external auditors
  • GEMs database compliance, audit and integrity checks and maintaining list of entity contacts
Regulatory Compliance -
Compliance with UK and US governance requirements for LSE, NYSE, FRC, FCA, SEC

Shareholders - Day-to-day personal shareholding queries (dividends, voting, administration)

Share dealing - Support with Share Dealing requests

Systems improvements - Identify tech solutions to create efficiencies across all areas of the function's work

Reporting and Disclosure

  • Support on Annual Report as necessary
  • Assist with the drafting of the Notice of Annual General Meeting, ancillary documentation and event planning
  • Support on compliance with UK Market Abuse Regulations, including insider lists maintenance
Planning/Coordination/Admin

  • Annual Report and AGM Project Management
  • Department calendar maintenance
  • Maintenance of corporate archives

What you'll need:


  • Undertaking the CGI qualification (desirable) with some practical experience and understanding of Company Secretarial work
  • Basic knowledge of company law and administration, and corporate governance best practice
  • Preferably some knowledge of relevant software and systems (GEMs, Diligent, insider list tools)

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