Company Secretarial Administrator - New Milton, United Kingdom - Artfully Media for Firstport

Artfully Media for Firstport

Verified Company

New Milton, United Kingdom

3 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Job Role:
Company Secretarial Administrator

Location:
New Milton

Sector:
Mainstay, Professional Services
**Hours: 35 hours per week

12 months Fixed Term Contract**
Salary: up to £23,000 plus benefits

As a Company Secretarial Administrator you will be contributing to Mainstay's vision to recognised as the market leading provider of services to the UK's property sector.

Mainstay is a professional service organisation, that delivers business expertise and service across the property industry.

Main Responsibilities

Support the effectiveness of the Company Secretarial team based in New Milton
Organise and manage own workload within the Company secretarial team
Complete Company Secretarial team's administration tasks ensuring statutory compliance
Issue membership certificates to new owners
File Annual Confirmation Statements and Annual Dormant Accounts at Companies House on time
Deal with Annual General Meeting requirements and send Notices as required
Identify & support the teams' continuous improvement plan to create efficiencies, improve service and cost savings
Help maintain and keep updated all department processes and working practices ensuring consistency across the team
Capture opportunities to help to streamline and digitise team processes to make the customer journey seamless in line with Mainstay's wider business strategy of delivering outstanding service
Support Company Secretarial Manager with introduction of new procedures, enabling continuous improvement and a consistent approach from the whole team
Develop expert knowledge of Company Secretarial compliance and company law through on the job training and selfstudy

Skills and Experience

Previous experience of administration work in an environment with strict deadlines essential
Demonstrate ability and success in managing and prioritising workload to ensure effectiveness in meeting department service levels
Previous experience of being part of continuous improvement or operational efficiency projects preferable
Understanding of Property Management industry preferable
Working towards Company Secretarial qualification would be desirable, but not essential
Must be able to demonstrate a good understanding of customer communications and dealing with challenging conversations with both internal and external customers.
Fully IT literate with a requirement to be comfortable in working on Microsoft Excel, Word and Outlook.

Personal qualities

You are dynamic, driven and ambitious with a strong emphasis on customer service
Have a pragmatic approach to decision making
Keen to support change and continuous improvement.
Ability to work collaboratively with the team, department, internal and external clients.
Ability to take ownership of issues and see through to resolution.
Constantly focused on improving the level of service through continuous improvement methodology.
Results driven and focused on achieving as part of a team.

The Benefits
Our customers deserve the best and the same applies to our people. We'll support you with all of the technology, training and support that you need to do your job well. We offer competitive salaries and a range of benefit packages.

In addition to the core benefits, we also offer a range of exclusive discounts on extra benefits to help you and your family make the most of your money, safeguard your future and look after your health.

Diversity

Ready to apply?

Job Types:
Full-time, Fixed term contract

Contract length: 12 months

Salary:
Up to £23,000.00 per year

Benefits: