Executive Assistant - Cheltenham, United Kingdom - Adjacency Recruitment Ltd

Adjacency Recruitment Ltd

Verified Company

Cheltenham, United Kingdom

2 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

My client is a Cheltenham based Global employer with an outstanding track record of growth and profit accumulation. The working environment is an attractive element of their proposition, and they are truly committed to employee satisfaction.

Responsibilities to include:

Full responsibility for the daytoday running of the Director's office, proactively managing own workload and the Directors workload and diary

Diary management

Organising and maintaining the complex and frequently changing diary and maximising time utilisation. Acting as a gateway to ensure the Directors time is used effectively ensuring that they remain sufficiently accessible, while keeping them on track with their daily objectives
Be a proactive member of the Leadership Team, organising and coordinating leadership & regional team meetings, team building events, hybrid events etc, including preparing and distributing agenda and actions and ensuring all relevant supporting papers are provided
Creation of the yearly meeting planner to achieve efficiency of meetings. Booking internal and external venues in the UK and abroad, organising and coordinating travel arrangements and ensuring attendees have all the correct information on time. Continuous awareness of ways to improve format and effectiveness.
Planning, scheduling, coordinating and ensuring the smooth running of large conferences once a year, including event management, travel management, meeting management and stakeholder management.
Preparation of quarterly reports, project updates and plans using Word, PowerPoint & Excel
Researching and gathering information and data in order to produce PowerPoint presentations and briefing papers for meetings
Sustain a strong and close working relationship with Directors direct reports to provide proactive assistance/support, where appropriate.
Organising international and domestic travel and accommodation
General administration expenses including approving expenses

- resolving invoices, holiday tracking, handling post, call screening, stationary ordering, filings etc.

Working well within the EA community, showing strong teamwork capability and providing support to other Directors when necessary.

Skills and experience to include:

Possess excellent organisation and prioritisation skills and can manage your workload effectively and meet deadlines.
Be collaborative with the ability to engage with stakeholders from many different business areas at all levels
Have excellent interpersonal and communications skills and superb attention to detail
Be a natural problem solver and calm under pressure
Demonstrate patience, discretion, emotional intelligence and a sense of humour

Job Types:
Full-time, Permanent

Salary:
£38,000.00-£42,000.00 per year

Schedule: