Executive Assistant to The Cfo and to The Head of - London, United Kingdom - South Pole

South Pole

Verified Company

London, United Kingdom

2 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

South Pole is an energetic, global company offering comprehensive sustainability solutions and services.

With offices spanning all continents across the globe, we strive to create a sustainable society and economy that positively impacts our climate, ecosystems and developing communities.

With our solutions, we inspire and enable our customers to create value from sustainability-related activities.

Our Corporate Functions team is the "enablement engine" of South Pole. Behind the scenes, we provide the business with world-class solutions and best practices that sustain business growth and success. We cover key areas such as Finance, HR, Office Management, Legal, IT, Operations, etc. If you are a smart, ambitious and dynamic professional with a strong passion to make a real difference in the fight against climate change, the below position may be right for you

Job summary:

You will maintain a high standard of professionalism, efficiency, personal communication, discretion and independent judgement with a strong passion to make a real difference in the fight against climate change, the below position may be right for you

You are comfortable working with internal and external contacts and you are familiar with dealing with a wide range of highly sensitive issues under tight deadlines/pressures.

Main tasks & responsibilities:

Providing highlevel executive support to the Executives and senior leaders
Supporting with calendar management
Make travel arrangements, including but not limited to booking travel and hotels, handling all paperwork related to passports and business visas as needed
Manage and process business expenses for the Executives
Submit timesheets for the Executives
Drafting correspondence, documents, reports, presentations, etc. where needed
Coordinate meetings with internal and external stakeholders
Organise internal events and/or gatherings for the Executives
Handle confidential documents and obtain contract approvals and signatures
Assist with year end financial reporting project management with all relevant stakeholders
Log CPD hours with relevant membership bodies on behalf of Executives
Any additional tasks in support of the Finance and the Legal & Compliance leadership team, as may be required

Requirements:

Essential

Excellent English written and verbal communication skills, another european language is a bonus
Timemanagement skills
Ability to pay attention to detail
Ability to operate with organisational sensitivity
High understanding of frequently used computer software and programs such as Microsoft Sharepoint and Google Suite
Excellent Interpersonal skills with a focus on stakeholder management
Ability to multitask in order to progress many processes and tasks simultaneously

Previous Experience:

Experience of supporting a global CFO and/or Head of of legal
Experience in project managing and financial annual reports
Preferably financial and/or legal background
Experience in a fast changing / hyper growth startup environment

Desirable

Passion for environmental issues and understanding of sustainability, CSR and related topics

What we offer:

At South Pole, we care about our employees as much as we care about the planet. South Pole is not just an employer, we are a Team. South Pole does not just offer people a job, we offer you a career. By joining our team, you will find strong purpose and deep meaning in everything you do.

You will have the chance to make a real difference for our clients and for the planet, working alongside a passionate team of like-minded colleagues, while building your knowledge/skills and developing your career in a fun, dynamic, international and fast-growing organisation.

We're a planet of 7.5 billion unique and different people. We all have a contribution to make and South Pole is proud to be an Equal Opportunity Employer.

We do not discriminate on the basis of race, religion, colour, sex, gender identity, sexual orientation, age, national origin, marital status or disability.

Our recruitment is decided on the basis of qualifications, merit and business need.