GoHighLevel (GHL) Calendar & Automation Setup – 4 Calendars (Fixed Price)

Only for registered members United Kingdom

3 days ago

Default job background
$300 - $0 (USD) budget
Title · GoHighLevel (GHL) Calendar & Automation Setup – 4 Calendars (Fixed Price) · Job Description · I'm an Ireland-based hypnotherapist and coach transitioning fully to GoHighLevel for bookings and CRM. · I need an experienced GHL specialist to properly configure and standardiz ...
Job description
Title

GoHighLevel (GHL) Calendar & Automation Setup – 4 Calendars (Fixed Price)

Job Description

I'm an Ireland-based hypnotherapist and coach transitioning fully to GoHighLevel for bookings and CRM.


I need an experienced GHL specialist to properly configure and standardize my booking and automation system across 4 calendars, ensuring it is clean, reliable, and scalable.

This is not a basic setup — I want it structured properly from the foundation.

Calendars To Configure

20-Min Initial Call – General (Weight Loss / Anxiety / Sleep)
20-Min Initial Call – Quit Smoking / Vaping
Quit Smoking / Vaping 2-Session Programme

Session 1: 90 minutes

Session 2: 45–60 minutes

90-Min General Hypnotherapy Session

All bookings are Ireland-based (Europe/Dublin timezone).

Requirements
Discovery Calendars (Both 20-Min)

Proper confirmation email (clean, professional format)

24-hour reminder email

2-hour reminder email

No Google calendar invite conflicts

Tagging on booking (Lead – General / Lead – Smoking)

Automatically create opportunity in pipeline (Discovery Booked stage)

Clean logging in contact activity

Paid Session Calendars

Confirmation email

24-hour reminder

2-hour reminder

No duplicate invite emails

Proper tagging

Clean structure for future automation expansion

Ability to manually move stages (no over-automation)

Additional Requirements

Google Calendar integration must remain active (for blocking time)
Google invite emails must NOT be sent to clients
All client communication handled via GHL (email only for now)
Clean workflow-based architecture (not messy overlapping triggers)
Clear documentation of what was built

Important

I also need the ability to:

  • Manually book clients over the phone
  • Add them directly into the correct calendar
  • Have confirmations/reminders still trigger correctly
  • Have opportunities created automatically when booked manually

System must work for:

  • Online booking
  • Manual booking
What I Want

A clean, professional, scalable booking architecture where:

  • Each calendar behaves predictably
  • Emails send reliably
  • No timezone leakage
  • No duplicate Google invites
  • CRM pipeline updates correctly
  • Structure is easy to maintain
Deliverables

4 calendars fully configured

Workflow automation properly structured

Google sync cleaned up

Live test bookings completed successfully

Brief Loom video explaining setup

Contract duration of less than 1 month.

Mandatory skills:
HighLevel, Calendar Management, Google Calendar


Optional skills:
Email Deliverability


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