Estates Planner - Nottingham, United Kingdom - Nottingham University Hospitals NHS Trust

Nottingham University Hospitals NHS Trust

Verified Company

Nottingham, United Kingdom

2 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Band 6

Main area

Estates & Facilities

Grade

Band 6

Contract

Permanent

Hours

Full time hours per week

Job ref

Site

City / QMC / RWH

Town

Nottingham

Salary
- £35,392 - £42,618 per annum

Salary period

Yearly

Closing

14/09/2023 23:59

Job overview

The role is a supporting one for both management and workforce. It includes managing and updating engineering information/records and developing/analysing management information and reports.

Be dynamic in their approach, flexible and adaptable to changing needs and priorities. Work proactively and support both management and frontline estates staff in delivering an effective service.

Manage, control and update CAFM, Estates handover records & drawings, Estates critical spares records. Monitor and report on work and maintenance progress and cost impactions. Maintain, report and present work progress reports to Estates Management staff.

The post holder must take full ownership of their duties and tasks and use their initiative to manage their time accordingly in order to achieve outputs of the role.

Main duties of the job

In addition to the below summary, you need to familiarise yourself with full Job Description and Person Specification documents attached to this advert.

The role directly supports Engineers & Construction professionals in the delivery of a highly effective efficient Estate.

A constant stream of Projects is being undertaken and staff will need to liaise with Architects, Consultants, representatives, contractors and staff.

You will be required to communicate at all levels with all departments as well as manage, retain and update the ordering and purchasing system.

Working for our organisation

With over 17,000 staff, we are one of the biggest employers in the city with a central role in supporting the health and wellbeing of our local population.

We play a leading role in research, education and innovation.

Come and join our wonderful team at NUH.

We are big believers in diversity and welcome new ideas to help develop our team in order to deliver world class healthcare to the vast patient populations we serve.

With endless personal development opportunities available, at NUH we will endeavour to turn your job into a career

Detailed job description and main responsibilities

Be the CAFM systems super user and provide advice where required. Manage the Estates Department master asset registers on the CAFM system.

Ensure the asset registers are kept up to date and accurate to enable the successful delivery of planned maintenance activities.

Add, amend and delete assets at the request of the engineering and building officers/managers.

Manage the programme of planned maintenance tasks within the CAFM system to ensure alignment with operational and clinical activities in conjunction with estates colleagues and the wider Trust departments.

Align and manage the SFG20 compliance methodologies software to the appropriate task with the CAFM system to enable the tasks to be completed safely and at the correct frequency.

Complete and administer software updates as required to both systems.

Provide reports and analysis of trends within the data produced to further enhance the performance of the department.

To be able to identify and balance the staff work load to the available resources in conjunction with the building and engineering staff.

Notify Operational Managers of trends that may require investigation.

Regularly reviews and aligns information from several sources, Datix, audits, six facet survey, Vision and third party databases etc. to fulfil a combined and targeted use of estates resource through the CAFM system to provide a compliant service. Update all data systems, audits etc. for assurance.

Liaise with external contractors to combine outsourced services to ensure that are aligned to the programmed CAFM frequencies for planned and reactive tasks, update the CAFM system with the completed tasks carried out by contractors, amending any assets that may have changed.

Administer the contractor Reset system to ensure compliance with training, method statements and risks are identified prior to the contractor starting work at the Trust.

Provide reports as necessary.

Person specification

Training & Qualifications

Essential criteria

Sound understanding of computerised asset data/information systems, management & reporting of operational and asset data demonstrated by:
Qualification to degree level or with suitable relative experience in CAFM systems and records management in maintenance environment.
Post graduate knowledge through training and or experience

Desirable criteria