Personal Assistant to CEO - Haringey, United Kingdom - Disability Action Haringey

Description

Job Title:
Personal Assistant / Support Worker to CEO


Responsible to:
Chief Executive


Salary:
£28,000 - £31,500 per annum


Pension:4% contribution


Hours: 35 hours per week


Duration:
Fixed term 12-month contract


Based:

We are looking for the post holder to be based at Disability Action Haringey's office in Wood Green, London, 5 days a week.

Services may be delivered at different locations, where some travel can be expected.


DBS check required:
Enhanced level of disclosure


Introduction

We are a user-led, pan-disability membership organisation delivering services to improve the life opportunities of disabled people living and working in Haringey.

As a pan-disability organisation, our services will reflect the needs of the diverse communities in Haringey.

Through our membership we want the voice of D/deaf and disabled people to be heard, to enable change within society.

We will embed the Social Model of Disability in all our work. As an admin support and advice worker, you will often be the first point of contact for the organisation.


Purpose of Post
Under the direction of the Chief Executive, provide effective and efficient administrative support to himself to enable him to fulfil his role as an enabler funded via Access to Work


Key Tasks:

• Provide proactive administrative support to the CEO, maintaining complete and uptodate records in accordance with data protection regulations.
• Assist in managing the CEO's diary and prioritise workload, responding and filtering requests on their behalf.
• Maintain confidentiality of documents and files while offering administrative and secretarial support to the CEO, including organising meetings and preparing agendas, minutes, and papers.
• Collaborate with Trustees, senior staff, and stakeholders, facilitating communication and coordination.
• Organise attendances at external conferences, away days, and other meetings as required.
• Support the CEO in carrying out all duties effectively and provide administrative assistance for projects, including collating reporting and monitoring data for project effectiveness.
• Liaise with the CEO and work as a team alongside other paid staff and volunteers.
• Support CEO develop and maintain relationships with external organisations and bodies, working in partnership with both the voluntary and statutory sector to deliver excellent services for disabled people within Haringey.
• Work to agreed organisational standards and ensure that all targets and outcomes are met.
• Create social media content and monthly newsletters, utilising both internal and external publication
• Take minutes during board and community meetings.
• Assist in developing and maintaining DAH online information resources, ensuring they remain current and meet the needs of project beneficiaries and the D/deaf and disabled community in Haringey.
• Adhere to and comply with DAH policies and procedures, including health and safety, safeguarding, GDPR, and equal opportunities.
• Collaborate with the CEO and trustees in creating and updating policies and procedures.
• Ensure continuous professional development by attending relevant meetings, conferences, seminars, training, and other appropriate means in agreement with the CEO.
• Undertake any other duties as and when required in line with the needs of the organisation.

Person Specification - Personal Assistant / Support Worker to CEO

Education, Vocational Training & Qualifications

Essential

• High standard of Maths and English at grade C OR ABOVE

Desirable

• A Levels
• Educated to degree level

Experience

Essential

• Minimum 12 months' experience working in an administrative role within advice/support/legal setting, ideally with disabled people or other socially excluded groups
• IT literacy, with excellent communication and teamwork skills and familiarity with Office 365 (including SharePoint)

Desirable

• Experience of recruiting volunteers.
• Working with individuals with support needs
• Experience of accounting processes

Knowledge and skills

Essential

• An excellent understanding of the General Data Protection Regulation and how this applies to an organisation's processes
• Ability to think creatively and to come up with solutions.
• An understanding of promotional material via Adobe, Canva, Mailchimp or similar
• Communication skills including interpersonal, written, presentational and spoken
• Ability to gather and assess information efficiently.
• Ability to ensure the information and advice service stays abreast of latest disability related legislation and policy guidance
• Ability to create Key Performance Indicator graphs and demonstrate effective evaluating and monitoring procedures.
• Ability to work under pressure, in stressful situations and to tight deadlines.

Desirable

• Good understanding of the Social Model of Disability
• An understanding of safeguarding procedures for vulnerable adult