Team Coordinator - City of London, United Kingdom - Jigsaw Recruiting

Description

Great opportunity to be part of a busy coordinating team, extensive travel/diary arranging within a professional, fast paced financial environment.

• Maintain and proactively manage multiple, busy Microsoft Outlook diaries ensuring accuracy and appropriate levels of detail.
• Work closely and collaboratively with the team to arrange attendance for IPs at company meetings, conferences and company arranged trips.
• Ensure that meeting attendance records for all Investment professionals are accurate and complete on system
• Arrange all logistics for meetings including meeting room booking, ensuring appropriate catering has been ordered
• Schedule, prepare and distribute appropriate information for meetings where necessary
• Organise broker and internal meetings ensuring that all broker meetings are recorded
• Ensure that meeting attendance records are accurate and complete in necessary systems
• Organisation of frequently changing travel schedules and ensuring appropriate visas are obtained
• Completion of expense reports within departmental guidelines
• Organise, prioritise and manage daily work load using own initiative
• Print reports and broker research for the Investment Professionals as requested
• Maintain uptodate and accurate documentation specific to the coordinator department e.g. cover plan for role
• Work effectively within a team and provide cover and assistance to colleagues
• Additional administrative requests when required

Be keen & enthusiastic to be part of a global financial organsiation and part of a busy and fast paced department.