Executive Support Administrator - Newcastle upon Tyne, United Kingdom - Newcastle University

Newcastle University
Newcastle University
Verified Company
Newcastle upon Tyne, United Kingdom

1 month ago

Tom O´Connor

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Tom O´Connor

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Description

Salary:
£24,144 to £25,285 with progression to £27,396 per annum

Newcastle University is a great place to work, with excellent benefits.

We have a generous holiday package; plus the opportunity to buy more, great pension schemes and a number of health and wellbeing initiatives to support you.


Closing Date: 04 May 2023

The Role

Are you an experienced EA, PA, Administrator or Receptionist looking for your next role delivering comprehensive administrative support for Senior Management's portfolio?

Do you thrive in a fast-paced and varied environment where you can use your communication, organisation and planning skills to manage a diverse workload?


The Faculty of Science, Agriculture and Engineering is seeking to recruit two exceptional, experienced, organised and enthusiastic individuals to join the School of Computing and Faculty Office Professional Services teams.

These are exciting and challenging roles with responsibility for supporting an environment to enable high quality research, education and strategic development.


As part of the Executive Support Teams, the post holders will provide high level, effective administrative support to the Senior Management Team, assisting them to carry out their duties across the School and Faculty, including extensive diary management and committee servicing (coordinating papers, drafting agendas, taking notes of meetings and following up on actions as needed) and any other projects, working groups or tasks within the portfolio that the Senior Managers lead on or support.

You will be proactive, highly organised and professional.

You will possess excellent organisational and communication skills, have a keen eye for detail and look to identify and implement improvements in processes wherever possible.

A positive 'can do' attitude and a flexible and helpful approach is essential.


We are recruiting to two positions:

One in the School of Computing that is open-ended and offered on a full-time basis (37 hours per week) with an immediate starting date.

The post is eligible for blended working between campus and home. The role is predominantly campus-based on City Campus in Newcastle upon Tyne.

We are committed to building and maintaining a fair and inclusive working environment and we would be happy to discuss arrangements for flexible and/or blended working.


One in the SAgE Faculty Office that is open-ended and offered on as part-time basis 0.8FTE (29.6 hours per week) with an immediate start date.

The post is eligible for blended working between campus and home. The role is predominantly campus-based on City Campus in Newcastle upon Tyne.

We are committed to building and maintaining a fair and inclusive working environment and we would be happy to discuss arrangements for flexible and/or blended working.

This post with support the Academic Services team in particular working closely with our marketing and communications team.


We understand how important the full employment package is to our colleagues at Newcastle University and we are committed to providing a great range of benefits and discounts for all.

You can learn more about what is available here on our Benefits Website page.

Key Accountabilities To provide personal administrative support to the Senior Management Team, understanding the nature of the business undertaken by them and its priorities - namely to deliver the Unit's strategic priorities and associated activities Producing complex documentation in a timely manner and drafting correspondence in relation to standard requests etc Complex diary management using judgement, where necessary, to prioritise work schedules, liaising with all relative parties in an efficient and effective way To act as first point of contact for enquires for the Senior Management Team to provide a professional and proactive service to colleagues, students and visitors with a clear focus on customer experience To act as Secretary to various committees by creating agendas, taking minutes and following up to ensure actions are completed by the agreed date To lead the administration of designated University processes, escalating as appropriate and monitoring progress To supervise team members if required To work as part of a wider team and to undertake other duties within the scope and general nature of the grade which may be required

The Person

Knowledge, Skills and Experience Experience of working with senior managers in a similar administrative role Good IT skills with experience of Microsoft suite of programmes An excellent communicator both verbally and in writing with the ability to tailor messages to the appropriate audiences Experience of creatively and independently solving issues and problems independently Experience of complex diary management, dealing with competing deadlines and activities for yourself and others Experience of committee administration, producing agendas, minutes and following up actions

Attributes and Behaviour Understand
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