Executive Assistant to The Principal - London, United Kingdom - Bridge Recruitment

Bridge Recruitment

Verified Company

London, United Kingdom

2 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Role:
Executive Assistant to the Principal (Education sector)

Salary:
£36,810-£44,062 (DoE)

Job Status:
Permanent/Full-Time

Location:
Southwark, London

Vacancy Reference:
VR/05071

Role Description:

Bridge Recruitment are excited to share that we are currently networking for an Executive Assistant to join the Team of one of our clients, a multi-academy trust consisting of four secondary schools and five primary schools.

As their talent sourcer, we are delighted to promote the opportunity of Executive Assistant to support the Team in Southwark.

As Executive Assistant, you will provide direct support to the Principal, and wider Senior Leadership Team, working flexibly to meet their needs.

The ideal Executive Assistant will have experience in working in a busy office environment, and will be able to work independently or effectively as part of a Team.

Responsibilities:

To be the immediate, effective and efficient link for the Executive Principal to the Company, to the Trust, to external agencies, other local secondary schools and to parents and carers
To be responsible for diary management, arranging meetings, setting appointments and dealing with associated enquiries
To be able to produce letters/reports/minutes and other notes and correspondence as required
To be able to edit and finalise letters to an excellent and high standard including correcting spelling, punctuation, grammar and Trustspecific terminology
To assist with the organisation and promotion of events held at the school
To answer and direct telephone calls on behalf of the Principal
To manage and maintain the school calendars
To prepare meeting rooms, replenish refreshments, and escort visitors ensuring school safeguarding procedures are implemented at all times
To manage information flow in a timely and accurate manner
To make travel and accommodation arrangements when necessary
To work with the Clerking department to prepare pupil exclusion/suspension packs in accordance with Trust procedures and timelines
To file, monitor and prepare accurate responses to received correspondence such as complaints, in accordance with Trust procedures and timelines
To assist with maintaining the school website, social media presence and promotional material
To develop and maintain a strong working relationship with staff across the school functions
Act as the Academy's Data Protection Officer and ensure GDPR is implemented
Keep up to date with developments in your area of responsibility
Take responsibility for your own professional development in discussion with your line manager
Work collaboratively with the other academies and colleagues within the Trust
To possess excellent ICT skills and use these as a core tool in delivering and developing your role
To work within the Academy framework with regard to Health and Safety
To promote equal opportunities in the Academy and support the Trust EDI (Equality, Diversity and Inclusion) strategy
To actively promote the aims and ethos of the Trust
To support the Academy's commitment to the continued professional learning of all staff
To be aware of and assume the appropriate level of responsibility for safeguarding and promoting the welfare of children and to report any concerns in accordance with the Academy's safeguarding policies and undertake an enhanced DBS

Requirements:

NVQ Level 3 (or equivalent) in a relevant discipline
Excellent interpersonal and communication skills and the ability to establish positive relationships with colleagues, students and parents
Excellent ICT skills
Experience in a customeroriented environment; of working in a busy office environment
Experience of dealing with a wide range of people
Good understanding of confidentiality and ability to use tact and discretion
Ability to work flexibly as part of a team, as well as on your own initiative with the ability to prioritise workload
Excellent organisational and prioritising skills
Commitment to their own professional learning