Finance Administrator - Hemel Hempstead, United Kingdom - UK College of Hypnosis & Hypnotherapy

Description

Finance Administrator - Contract

Context

The UK College of Hypnosis & Hypnotherapy, a leading psychotherapy training college located in Hemel Hempstead, specialises in providing evidence-based training to professionals seeking to enhance their knowledge or pivot to a new career path.

Offering a range of training programs both locally and internationally, through live webcasts in London, as well as comprehensive online learning options for diplomas and continuous professional development (CPD) courses, the college is at a pivotal stage of growth.

The role is based at the company's headquarters in Hertfordshire. This is a part-time position for 25 hours per week, with working hours to be mutually agreed upon. The role may occasionally require weekend commitments, included within the standard working hours. The role is for an initial 6 month contract.


Role Purpose

As part of a small core team this role will provide finance, administrative, management reporting and customer facing activities for The College.

Of prime importance is the ability to communicate effectively, both verbally and electronically and to take a diligent approach to all financial aspects with high levels of precision and responsibility.

Principle Accountabilities

• Working flexibly within the Finance function of the business.
• Raising invoices, updating the financial systems.
• Checking and approving invoices received, making payments to suppliers.
• Working within the CRM system to manage subscriptions.
• Setting up payment plans.
• Managing cancellations and refunds.
• Handle incoming and outgoing correspondence relating to finance.
• Maintain confidentiality of sensitive information.
• Produce regular reports for the finance function and management team.
• Contacting customers and students regarding their financial relationship with the College.
• Liaise with external finance providers in respect of: VAT, daytoday bookkeeping, payroll, credit control.

The role has the potential towards a Financial Manager or even Financial Controller role - and the right individual could grow and develop into this role.

Future plans for this role include payroll, financial reporting, credit control and production of management accounts and forecasting.


Skills

• Good financial skills, attention to detail and accuracy with the desire to learn
• Highly Proficient in using Excel, Google Sheets and financial software
• Experience with Xero desirable
• Experience with CRM systems (Zoho in particular)
• Excellent phone and communication skills
• Excellent organisational skills with the ability to multitask and prioritise tasks effectively
• Ability to learn new systems
• Ability to problem solve
• Interest and ability to develop systems and processes

Optional:
Payroll experience


Experience:
Minimum 2 years working in a Finance related function


Additional information

• Background or interest in psychology beneficial
• Interested in evidencebased approaches, CBT, meditation, mindfulness etc.
• Interest in marketing, including development of marketing lists and contributing to marketing ideas

Keen interest in improving systems and processes using technology


Remuneration
- c£18 - £22.00 per hour, for the initial contract.

• 25 hours per week, 5 hours per day office based.

Can hybrid work but minimum 3 days per week in the office in Hemel


Job Types:
Part-time, Temporary contract


Pay:
£18.00-£22.00 per hour

Expected hours: 25 per week


Benefits:

• Onsite parking
• Work from home

Schedule:

• Monday to Friday
• Weekend availability

Work Location:
In person


Reference ID:
Finance Administrator - Contract