Purchasing Assistant - Birmingham, United Kingdom - CSI

CSI

Verified Company

Birmingham, United Kingdom

2 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Job Title:

Purchasing Assistant

Department:

Commercial

Reporting To:

Abigail Illingworth

Location:

Remote

Working Hours:

37.5

Travel Required:

Occasional travel to the office

DBS Check Required:

Yes

Version control/date:

1.0

Job Purpose

The Purchasing Assistant is responsible for assisting the Purchasing Manager in carrying out all duties associated with the Purchasing and Sales Support Function.

The primary job responsibilities include:

Processing 3rd party and managed service purchase requirements
Provide a high level of support in all aspects to the Internal technical and sales teams
Maintaining key supplier relationships

Key Accountabilities

Liaising with suppliers and the sales team to assist with proposals and procurement of multivendor IT requirements
Maintaining and delivering accurate order status information to the sales team and end users until fulfilment
Invoicing orders and pricing reconciliation, also ensuring accurate documentation and records are kept for audit purposes
Handling any supplier, customer or Internal team queries
Filing and archiving procurement documentation
Using various on line supplier portals and tools to offer discounted pricing and financing options to end users including preparing finance lease quotations
Establishing and maintaining Internal hardware and software contracts and subsequent renewals
Working closely with Internal teams to maintain the contract renewal and asset database
Liaising with suppliers and Internal teams to assist with contract renewal pricing
Maintaining and delivering accurate information to Internal teams
Monitor and complete contract close, extension or renewal as appropriate
Consolidation of contracts and vendor renewals to achieve economies of scale and ease of administration

Skills and Experience:

Essential

Able to work accurately in a fast paced environment
Articulate
Commercial mindset
Interested in developing a career in Purchasing and Procurement
Flexible and able to prioritise.
Self starter
High degree of drive and commitment

Desirable

Knowledge of sales procedures
Knowledge of multivendor contract management
Knowledge or experience in an MSP/IT environment

Person Specification:

Promote and live the CSI values; Think Client, Deliver Exceptionally and Excel Together
Excellent communication skills, both written and verbal
Professional appearance, wellmannered and a constructive attitude in all workrelated matters
Ability to handle multiple tasks and prioritise work to maintain required productivity levels
Willingness to research and selfstudy to keep skills relevant
Selfmotivated, flexible in approach, enthusiastic team player
Strong rapport and relationship building skills with internal/external customers
Strong sense of responsibility and accountability, results driven
Methodical in approach with sound analytical and problemsolving skills, and keen attention to detail
Enjoys a challenge