Clerk to Governors - London, United Kingdom - The Royal Ballet School

The Royal Ballet School

Verified Company

London, United Kingdom

2 days ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

The purpose of this role is to advise and guide the governing board on governance, constitutional and procedural matters.

The Clerk to the Governors will be accountable to the governing body, working effectively with the Chair of Governors, the Executive Leadership Team, and other Governors.

The Clerk will advise the Governors on constitutional and procedural matters, duties and powers and will work within the current legislative framework.

They will secure the continuity of the governing body business and observe confidentiality. The Clerk schedules and minutes the annual cycle of Committee and Board meetings.

CONTRACT TERMS:

Salary:
c£30,000 per annum (£60,000 FTE)

Hours:
An average of 3 days per week (21 hours), term time only

Terms:
This position is term time only plus two additional weeks, with the requirement to attend Whole School INSET

Location:
Covent Garden and Richmond Park

Line managed by:
Chief Operating Officer

Key Contacts:
All Governors and ELT

MAIN DUTIES will include:_

Ensuring that governance is carried out in accordance with the Governing documents for the School with particular reference to:

Size & membership of the governing body
Retirement of existing governors & appointment of new governors 3.Frequency and regularity of meetings
Maintaining a record of attendance at meetings
Maintaining relations with nominating bodies
Ensuring the appointment of officeholders
Ensuring that decisions are made and recorded in accordance with governing protocols
Maintaining the register of members

Preparing, reviewing and updating additional governance protocols:

Ensuring that appropriate Terms of Reference exist for Committees
Recording membership & Chairmanship of Committees & Working Groups
Ensuring appropriate reporting structures from such Committees to the full Governing Body
Ensuring that clear rules exist to determine the decisionmaking authority for Committees, etc.
Conducting the induction and training for all new governors on behalf of the Chairman of Governors Organising agreed and appropriate training for all governors, as agreed by the full Governing Body, and recording such training
Ensuring that all governors are aware of their statutory responsibilities, especially their responsibility for safeguarding all pupils at the school
Ensuring that the systems through which the Executive Leadership Team report to governors are fully robust and effective in helping governors fulfil their statutory responsibilities

In addition to matters of statutory compliance, ensuring compliance with instructions of the Charity regulator & Companies House.

Ensuring the efficient functioning of governance:

Communication with governors between meetings
Preparing & circulating timetables of meetings of the full Governing Body & its Committees
Preparing & circulating agendas for meetings of the full Governing Body & its Committees
Ensuring satisfactory circulation of premeeting papers
Ensuring appropriate minuting of these meetings & the prompt circulation of these minutes
Working with the Chair and with any Committee that might have been established for this purpose, ensuring that an appropriate process exists for succession planning for the Governing Body, maintaining a skills matrix and advising the Chair accordingly
Following instructions from the Governing Body regarding processes for the appointment of the Artistic Director and senior executive roles as and when the need arises
Maintaining complete and appropriate records of all governance activity

Coordinating parent complaints requiring Governor involvement:

Professionally receive and document parent complaints
Maintain open communication with parents and facilitate discussions and factfinding interviews
Ensure adherence to School policies, procedures and timescales
Maintain confidential records, report trends and identify areas for improvements
Organising and making appropriate arrangements for the establishment of any panels of the Governing Body that may from to time be required
To act as Company Secretary ensuring all relevant filings are made with Companies House and the Charity Commission including Governor appoints, retirements, SIRs and Annual Returns Maintain awareness of issues affecting School and Charity governance and be able to report on these regularly to inform Governors
PERSON SPECIFICATION:_

ESSENTIAL CRITERIA

Experience in governance, clerking and administration
Ability to maintain discretion and confidentiality to build trust and professional relationships
Understanding of general education law, best practice governance and compliance for charities
Excellent organisational and administrative skills
Ability to produce accurate, timely and succinct minutes
Outstanding communication skills with a high command of English and attention to detail
Excellent interpersonal skills and ability to build effective and resilient relatio