Administrator - Sheffield, United Kingdom - Logini Care Solutions Ltd - Blenheim Court Care Home

Description

Are you an experienced Care Home Administrator looking for the next step in your career?

Blenheim Court Care Home is part of the Logini Care Solutions Ltd, situated in Sheffield S5, and is home to 38 residents offering a high standard of personalised care, enabling our residents to live a full and satisfying life.

About you:

We are looking for an individual who can demonstrate strong administrative skills and has experience working in a generalist administrative role covering many aspects.

JOB TITLE:
Administrator

REPORTING TO:
Home Manager


JOB PURPOSE:
To be responsible for the smooth running of the administration of the Care Home.


SKILLS, KNOWLEDGE & QUALIFICATIONS

Required:

• Good numerical and word processing skills
• Knowledge / experience of MS Word and MS Excel
• Good communication and organisational skills
• Friendly, confident, wellpresented and customerfocused
• Professional telephone manner
• Genuine interest in working within a caring environment
• An appreciation of need for confidentiality
• Satisfactory Police Check and check against the POVA List (where applicable)

Desired:

• Knowledge / experience of MS Outlook
• Previous experience of accounting computer packages
• Previous experience of bookkeeping / administration
• Team player
• Ability to work on own initiative

MAIN RESPONSIBILITIES

• Maintain accurate and complete financial records of the Care Centre in line with Company policies and procedures, using computer and manual systems.
• Prepare and issue regular Management Reports within the prescribed timescales.
• Process receipts of monies against Clients' accounts. Maintain records.
• Ensure continuity of the Payroll.
• Arrange the accurate calculation of gross wages on a weekly basis using computer and manual systems. Maintain Staff attendance records.
• Maintain complete files for Clients and Staff Members in line with the Company's policies and procedures.
• Provide administrative / secretarial support to the Home Manager e.g. typing, filing, dealing with correspondence etc, within given timescales.
• Operate office equipment such as fax, photocopier and computer as required.
• Answer the telephone, respond to enquiries from Clients and Visitors at Reception, and re-direct enquiries in a friendly and efficient manner.
• Maintain stationery supplies.
• Order and maintain records of Staff Members' uniforms.
• Arrange and calculate monthly stock takes and costs.
• Participate in Staff and Client meetings, as and when required.
• Actively market the Care Centre and promote a positive personal / professional profile within the local community, ensuring the good reputation of the Care Centre at all times.
• Show Visitors round the Care Centre, in the absence of the Home Manager.
• Prepare and display information leaflets and posters, send out brochures etc, as and when required.
• Attend mandatory training days/courses, on or off site, as and when required.
• Maintain professional knowledge and competence.
• Report immediately to the Home Manager, or Person in Charge, any illness of an infectious nature or accident incurred by a Client, colleague, self or another.
• Understand and ensure the implementation of the Care Centre's Health and Safety policy, and Emergency and Fire procedures.
• Report to the Home Manager, or the Handyperson, any faulty appliances, damaged furniture, equipment or any potential hazard.
• Promote safe working practice in the Care Centre.
• Ensure that all information of confidential nature gained in the course of duty is not divulged to third parties.
• Notify the Home Manager, or the Person in Charge, as soon as possible of your inability to work, and also on your return to work from all periods of absence.
• Ensure the security of the Care Centre is maintained at all times.
• Adhere to all Company policies and procedures within the defined timescales.
• Ensure all equipment is clean and well maintained.
• Carry out any other tasks that may be reasonably assigned to you.

Job Type:
Part-time


Salary:
£11.50-£12.00 per hour

Expected hours: 30 per week


Benefits:

• Free parking
• Onsite parking

Schedule:

• 8 hour shift
• Monday to Friday

Education:

• GCSE or equivalent (preferred)

Experience:

• Customer service: 1 year (preferred)
• Administrative experience: 1 year (required)

Language:

• English (required)

Licence/Certification:

• Driving Licence (required)

Work Location:
In person

Expected start date: 25/03/2024