Mbchb Teaching Administrative Assistant - Glasgow, United Kingdom - University of Glasgow

University of Glasgow

Verified Company

Glasgow, United Kingdom

2 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Job Purpose

To undertake a range of administrative duties and assessment activities in support of the General Practice elements of the MBChB programme in the Undergraduate Medical School.

Main Duties and Responsibilities

Work closely with the GP Teaching Team, GP Professional Services Team, and more widely within the Undergraduate Medical School to support a range of teaching and assessment activities.
Provide dedicated administrative support for new teaching innovations, including Virtual Primary Care and GP Out of Hours.
Provide dedicated administrative support for the organisation, delivery and evaluation of Teaching and assessment in the Global Health Primary Care Intercalated BSc (MedSci) programme and MBChB Phase 3 Virtual Tutorials, including timetable scheduling.
Assist with course administration and the editing, copying, and collating of course documentation ensuring an efficient and timely service.
Disseminate information using electronic systems, organise bulk mailings and distribute materials to tutors and students.
Arrange and maintain records of payments for GP contributors.
Administer assessment activities including the recruitment and payment of GP examiners for Objective Structured Clinical Examinations.
Assist with the administration of the annual GP tutor training conference and with the planning and delivery of other tutor training events.
Maintain and edit teaching content within online platforms such as Moodle.
Assist with the set-up and on-the-day administration of the Objective Structured Clinical Examinations both on and off campus.
Undertake any other reasonable duties that either the Manager, Deputy Manager of the Undergraduate Medical School and GP Administrative Team Lead may request.

Knowledge, Qualifications, Skills and Experience

Knowledge/Qualifications

Essential
A1 Scottish Credit and Qualification Framework level 5 or 6 (National 5 or 6, Scottish Vocational Qualification level 2 or 3) or equivalent, and experience of personal development in a similar role

Desirable**B1 Further or higher education qualification B2 Knowledge and understanding of University structures, policy, practices and procedures

Skills

Essential
C1 Excellent written and verbal communication skills
C2 Tact, diplomacy and discretion
C3 Able to work proactively, multi-task and to use initiative
C4 Able to work independently and as part of a team
C5 Excellent attention to detail
C6 Excellent IT skills, covering the Microsoft Office

Desirable
D1 Experience of clerking committees and producing accurate minutes of meetings
D2 Experience of web editing

Experience

Essential
E1 Ability to demonstrate the competencies required to undertake the duties associated with this level of post having acquired the necessary knowledge and skills through personal development and progression in a similar related role(s)
E2 Experience of working with and handling administrative data, records and information
E3 Experience of handling confidential personal information with tact and diplomacy

Desirable
F1 Experience of working within the Higher Education sector supporting learning and teaching activities
F2 Experience of financial record keeping
F3 Experience of using bespoke IT systems

Closing date: 13 June 2024

Terms and Conditions
Salary will be Grade 4, £22,681 - £25,138 per annum.
This post is full time and open ended.

As part of Team UofG you will be a member of a world changing, inclusive community, which values ambition, excellence, integrity and curiosity.

As a valued member of our team, you can expect:

1 A warm welcoming and engaging organisational culture, where your talents are developed and nurtured, and success is celebrated and shared.

3 A flexible approach to working.