Senior Administrative Assistant - London, United Kingdom - Balfor Recruitment

Balfor Recruitment

Verified Company

London, United Kingdom

1 week ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Our client a Leading Organisation in their sector is seeking an experienced Administrative Assistant to perform various executive and administrative duties and manage the daily workflow in order to support senior level members of the business.

This Is a good paying role with hybrid working and substantial levels of autonomy.

Responsibilities:

Travel bookings using online travel booking tool, ensuring adherence to corporate travel policy at all times;
Complex diary management for the senior business leaders; effective scheduling of meetings and activities as required;
Perform proxy role for various systems and internal approvals;
Liaise with clients and senior representatives at other advisers and our partner firms directly, building effective relationships with clients including their administrative support;
Assist with presentations including typing, copying, binding, scanning etc. in addition to filing, faxing, scanning documents and couriering as required in a timely manner;
Assisting with compiling data and filing reports, newsletters etc.;
Answering and directing phone calls, visitors, and other internal team members; coordinating and supporting meeting setup and execution;
Coordinate visitor schedules, reception and access requests
Strategic administrative duties proactively and strategically manage administrative issues ensuring a solutionorientated approach;
Run and manage administrative projects and partner effectively as the regional administrative function as required;
Partner with both local and regional support teams for any technology, facilities, or support needs that arise for the business;
Support event planning teams and management for ad hoc events as required;
Represent the office with competence and professionalism;
Operate at the highest standards of confidentiality, discretion and diplomacy;
Use initiative to rapidly resolve general issues and queries in an efficient manner.
Excellent organizational skills with the ability to multi task and use initiative.
Ability to work under conflicting priorities and pressures; role often requires a high degree of flexibility and reprioritization at short notice.
Proven track record for consistently meeting and exceeding goals and delivering a superior level of job performance.
Experience in Executive Administration, or equivalent demonstrated through one or a combination of the following: work experience, training, experience, education.