Employment Services Administrator - St Helens, United Kingdom - Mersey and West Lancashire Teaching Hospitals NHS Trust

Mersey and West Lancashire Teaching Hospitals NHS Trust
Mersey and West Lancashire Teaching Hospitals NHS Trust
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St Helens, United Kingdom

5 days ago

Tom O´Connor

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Tom O´Connor

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Description
Data and Onboarding team sit within the Lead Employer HR department under the remit of our Service Delivery team.

The purpose of the Service Delivery team is to ensure we maintain and deliver a high quality, responsive and customer service focussed approach in all we do and the Data and Onboarding team play a fundamental and important role in the achievement of this.


Day to day the Data and Onboarding team are responsible for all aspects of on-boarding of new trainees, contract Issue, advising payroll of new starter information.

As an administrator you would undertake the NHS Employer pre employment checks for all our new starters ensuring each trainee is compliant prior to starting in post.


As an integral member of the Data & Onboarding team you will work alongside administrators who are responsible for your own cohort of trainees and their pre employment checks.

You will be their first point of contact and support them through the completion of their checks.

What are we looking for?


This role is a perfect opportunity for someone who has a background in recruitment and previous experience of working within the NHS would be desirable, although not essential as full training will be given.

You would describe yourself as a having excellent customer service skills, someone who strives to deliver a high-quality service and gains personal satisfaction in supporting others.

A well organised person who is able to manage their own time and workload. Be of a proactive nature so you can ensure all deadlines are met. The ability to work with high volumes of correspondence and process documentation in a timely manner.


You will be able to demonstrate a flexible approach to effectively undertake their duties and will also be a self-motivator and display commitment and resilience to ensure professional and efficient advice and support is provided at all times.


The team are responsible for all aspects of on-boarding of new trainees, contract issue, advising payroll of new starter information.

As an administrator you would undertake the pre employment checks for all our new starters.


Whilst we do hybrid working we are required to be on-site two days a week, during our busy on-boarding months we are required to be on-site for 5 days a week (Mon-Fri).

For more details on who we are and what we do please visit our website at

The Secretary of State has approved the partnership between St Helens & Knowsley and Southport & Ormskirk Hospitals.


From 1stJuly we have come together as a single organisation under the name Mersey & West Lancashire Teaching Hospitals NHS Trust.


The Trust delivers acute hospital care, intermediate care, community, and primary care services to a population of over 600,000 people with a combined workforce of around 9000 dedicated and skilled staff from 17 locations including Whiston, Southport & Formby, St Helens, Ormskirk and Newton hospitals.


The Trust provides regional services for burns, plastic surgery and spinal injuries to more than 4 million people across Mersey and West Lancashire, Cheshire, the Isle of Man and North Wales.


Our Vision is to deliver 5 Star Patient Care:

  • CARE that is evidence based, high quality and compassionate
  • SAFETY that is of the highest standards
  • COMMUNICATION that is open, inclusive and respectful
  • SYSTEMS that are efficient, patient centred and reliable
  • PATHWAYS that are best practice and embedded, but also respect the individual needs of patients

Our achievements include:


  • Trust rated Outstanding by CQC Inspection August 201
  • Top 100 places to work in the NHS (NHS Employers & Health Service Journal)
  • Awarded National Preceptorship Accreditation for our Nursing & AHP Preceptorship Programme
Please see our Wellbeing & Benefits booklet for more information on our staff benefits. Accessible version available upon request.


KEY DUTIES
The Employment Services Administrator will perform a number of key duties dependent upon the team dynamics but will be expected to support other ES Teams, within the department, during busy periods


Duties will include:

  • Provide administrative support to the Lead Employer Service including the processing and recording of information, communications to key stakeholders and input into Lead Employer information systems.
  • Process offers of employment and undertake all necessary preemployment checks and administration for appointments to Doctors and Dentists in Training posts, escalating any delays in progress.
  • Prepare and issue contracts of employment.
  • Ensure trainees are hired in ESR and IAT information is captured.
  • Liaise with internal and external stakeholders (e.g., Workforce and NHS England Education (NHSE E) Regions) ensuring all data relating to the training programme is recorded and shared appropriately.
  • Update management information on the relevant information system for key stakeholders
  • Support the Team Leader in ensuring all Trainees are employment compliant which will include Right
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